Training Programs & Onboarding Coordinator

Vaco; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Vaco by Highspring seeks a Training Coordinator to support employee development in a fast-paced corporate setting. You will coordinate training sessions, manage calendars, prepare materials, and maintain records to ensure smooth experiences for participants and facilitators.

The role requires 2+ years in administrative or training coordination, strong organizational and communication skills, and proficiency with MS Office and Teams.

Qualifications

• 2+ years in administrative, training coordination, HR support, or corporate support roles.
• Excellent attention to detail and strong organizational abilities.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word, and Teams.

Responsibilities

• Coordinate and schedule employee training sessions, workshops, onboarding programs, and meetings.
• Manage training calendars, invitations, attendance tracking, and follow-up communications.
• Prepare training materials, presentations, reports, and supporting documentation.
• Maintain accurate training records, databases, spreadsheets, and compliance documentation.
• Serve as a point of contact for employees, trainers, and managers regarding training schedules and logistics.
• Support onboarding coordination for new hires including orientation scheduling and materials preparation.
• Assist with tracking training completion, certifications, and employee participation.
• Coordinate travel arrangements, room bookings, catering, and virtual meeting logistics when needed.
• Support ongoing process improvements and administrative projects related to learning and development initiatives.
• Utilize Microsoft Office Suite, Teams, Outlook, and internal systems to manage reporting and day-to-day coordination.

Skills

Organizational skills

Multitasking

MS Office

Communication

Education

Associate/Bachelor's degree preferred

Tools

MS Office Suite (Outlook, Excel, Word, Teams)

Job description

Vaco by Highspring seeks a Training Coordinator to support employee development in a fast-paced corporate setting. You will coordinate training sessions, manage calendars, prepare materials, and maintain records to ensure smooth experiences for participants and facilitators.

The role requires 2+ years in administrative or training coordination, strong organizational and communication skills, and proficiency with MS Office and Teams.