Training Administrative Assistant

GROB Systems, Inc; Bluffton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

GROB Systems, Inc in Bluffton, OH is seeking a Training Administrative Assistant to coordinate recruitment for the GROB Apprenticeship Program and support the Training Department. This entry-level role requires strong communication and organizational skills, with the ability to present information to large audiences.

You will schedule local high school presentations, represent GROB at career fairs, develop STEM activities for elementary schools, manage applications in SAP SuccessFactors, and

Qualifications

• Bachelor’s Degree preferred in Education, Communications, HR, or related field.
• Associate degree with relevant work experience acceptable.
• Excellent written and verbal communication skills.

Responsibilities

• Proactively schedule and conduct presentations at local high schools.
• Represent GROB at career fairs and other community outreach events.
• Develop and facilitate STEM activities at local elementary schools.
• Coordinate GROB facility visits, including job shadows, school tours, and Apprentice Open House events.
• Collaborate with GROB’s Marketing Department on social media and recruitment materials for the Apprenticeship Program.
• Partner with Human Resources and IT to maintain program website.
• Manage apprenticeship applications in our Applicant Tracking System (SAP SuccessFactors) and prescreen candidates.
• Oversee candidate communications throughout the recruitment and selection process.
• Coordinate applicant testing and schedule interviews.
• Additional administrative tasks as required.

Skills

Communication

Organization

Scheduling

Public speaking

Team player

Attention to detail

Education

Bachelor’s degree preferred in Education/Communications/HR

Associate degree with relevant experience

Tools

SAP SuccessFactors

Job description

Bluffton, OH, US, Bluffton, Bluffton, OH The Training Administrative Assistant is responsible for coordinating recruitment efforts for the GROB Apprenticeship Program and serving as the primary contact for applicants to the program. This entry-level role provides administrative support to the Training Department while helping execute recruitment activities and prepare for each new apprenticeship class. The ideal candidate will be organized, detail-oriented, and an excellent communicator with the confidence to present information to large audiences.

Roles & Responsibilities

• Proactively schedule and conduct presentations at local high schools
• Represent GROB at career fairs and other community outreach events
• Develop and facilitate STEM activities at local elementary schools
• Coordinate GROB facility visits, including job shadows, school tours, and Apprentice Open House events
• Collaborate with GROB’s Marketing Department on social media and recruitment materials for the Apprenticeship Program
• Partner with Human Resources and IT to maintain program website
• Manage apprenticeship applications in our Applicant Tracking System (SAP SuccessFactors) and prescreen candidates
• Oversee candidate communications throughout the recruitment and selection process
• Coordinate applicant testing and schedule interviews
• Additional administrative tasks as required

Education & Experience Requirements

• Bachelor’s Degree preferred in Education, Communications, Human Resources, or other related field of study; OR Associate Degree and relevant work experience

General Requirements

• Self-motivated and team player
• Highly adaptable
• Excellent organizational and analytical skills
• Excellent oral, written, and interpersonal communication skills
• Willing to work overtime as required
• Willing to travel domestic and international
• Willing to work occasional Saturdays for recruiting events

GROB offers a competitive wage as well as an excellent benefit package including vacation, health, prescription, dental, vision, STD, life, 401K, and shift premiums.

Application Information

Applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.