Trading Support Specialist - Metals & Minerals (Hybrid)

Pasona N A, Inc.; Fort Lee (NJ); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Bonus

Hybrid work arrangement (up to 2 days'

Job summary

Pasona N A, Inc. is seeking a Sales Assistant to support its Metals & Minerals trading desk in Fort Lee, NJ. The role involves handling contracts, shipping documents, and logistics coordination in a hybrid setting (up to 2 days remote per week).

The position requires prior sales administration experience, strong attention to detail, and excellent communication and organizational skills. Start date is November 2026 with a full-time, non-exempt employment status and a salary range of

Qualifications

• Experience in sales administration or sales support preferred.
• Experience in international trade operations and/or logistics is a plus.
• Strong accuracy and attention to detail.
• Excellent written and verbal communication and organizational skills.
• Ability to work effectively as part of a team.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Prepares sales and purchase contracts.
• Tracks merchandise statuses of pre-shipment.
• Arranges shipments and informs all concerned parties.
• Obtains, prepares, and/or processes required shipping documents.
• Develops delivery order instructions (DOI) and title transfer instructions.
• Arranges logistics and customs clearance.
• Develops invoices, debit notes, and credit notes as necessary.
• Updates inventory status.
• Updates payment schedules.
• Prepares/checks documents for payment.
• Opens/receives Letters of Credit.
• Collects accounts receivable.
• Updates Accounts Receivable Trade, Accounts Payable Trade, and Miscellaneous lists.
• Inputs information into the company's system correctly.
• Enters information to update reports such as monthly shipment/inventory reports, monthly invoice summaries, and monthly number of contracts.
• Sends/receives/files documents.
• Updates unarrived inventory status.
• Submits marine insurance as necessary.
• Prepares documents for audits.
• Monitors E-credit balances and alerts Sales representatives if necessary.

Skills

Sales administration

International trade

Logistics

Attention to detail

Communication skills

Organizational skills

Customer service

Teamwork

Job description

Pasona N A, Inc. is seeking a Sales Assistant to support its Metals & Minerals trading desk in Fort Lee, NJ. The role involves handling contracts, shipping documents, and logistics coordination in a hybrid setting (up to 2 days remote per week).

The position requires prior sales administration experience, strong attention to detail, and excellent communication and organizational skills. Start date is November 2026 with a full-time, non-exempt employment status and a salary range of