Tradeshow Event Manager

Extension, Inc; Ripon (WI); Hybrid; USD 48,000 - 69,000; Full time

Job summary

Extension, Inc. is seeking a Tradeshow Marketing Specialist to coordinate national and regional trade shows, handling logistics, vendor relationships, budgets, and on-site operations from planning through completion.

This contract, full-time hybrid role requires 2+ years in event coordination or related fields, strong organizational and communication skills, and travel as needed. The position is based near Ripon, WI with on-site and logistics responsibilities.

Qualifications

• 2+ years of experience in trade shows, event coordination, logistics, project coordination, or marketing operations
• Strong organizational, communication, and follow-up skills
• Experience managing vendors, coordinating schedules, and handling multiple projects
• Familiarity with freight, shipping, convention centers, or trade show operations preferred
• Valid driver's license and ability to travel as needed
• Must live within approximately 50 miles of Ripon, WI

Responsibilities

• Coordinate trade show planning, logistics, and execution from start to finish
• Manage relationships with vendors, show organizers, convention centers, and exhibit partners
• Coordinate booth setup, teardown, freight, shipping, and equipment deliveries
• Organize employee travel, hotel accommodations, staffing schedules, and event timelines
• Track budgets, expenses, vendor invoices, and project deadlines
• Serve as the primary point of contact for vendors during events
• Manage post-event reporting, expense reconciliation, and inventory organization

Skills

Event coordination

Logistics

Vendor management

Communication

Job description

A well-established manufacturing company is seeking a Tradeshow Marketing Specialist to coordinate and execute national and regional trade shows. This role will manage event logistics, vendor relationships, budgets, and on-site operations from planning through completion.

Key Responsibilities

• Coordinate trade show planning, logistics, and execution from start to finish
• Manage relationships with vendors, show organizers, convention centers, and exhibit partners
• Coordinate booth setup, teardown, freight, shipping, and equipment deliveries
• Organize employee travel, hotel accommodations, staffing schedules, and event timelines
• Track budgets, expenses, vendor invoices, and project deadlines
• Serve as the primary point of contact for vendors during events
• Manage post-event reporting, expense reconciliation, and inventory organization

Qualifications

• 2+ years of experience in trade shows, event coordination, logistics, project coordination, or marketing operations
• Strong organizational, communication, and follow-up skills
• Experience managing vendors, coordinating schedules, and handling multiple projects
• Familiarity with freight, shipping, convention centers, or trade show operations preferred
• Valid driver's license and ability to travel as needed
• Must live within approximately 50 miles of Ripon, WI

Salary & Schedule

• Pay: $35-$50/hour, depending on experience
• Type: Contract
• Schedule: Full-time, Monday-Friday 8am-5pm
• Location: Hybrid - Ripon, WI (1 day onsite initially, increasing to 2-3 days during peak season)

Upcoming Travel

Significant involvement in the company's largest annual trade show in July 2027