Sr Trade Show Events Specialist

Judit Inc; Cockeysville (MD); On-site; USD 90,000 - 110,000; Full time

Job summary

Judit Inc. seeks an experienced Events Manager to oversee planning, budgeting, and execution of trade shows and corporate events. You will conduct research, analyze ROI, and recommend optimal event mixes for domestic and international shows.

You will manage on-site operations for selected events with about 60% travel, coordinate registrations, housing, and vendor deadlines, and lead post-event ROI measurement and continuous improvements.

Qualifications

• Bachelor’s degree in related field; 5–7 years in event management.
• Highly organized, agile, able to make quick decisions on show site.
• Able to multi-task and maintain extreme attention to detail.
• Forward-thinking with a drive to improve ROI and event outcomes.
• Proven project management and cross-functional collaboration for multiple events.

Responsibilities

• Support annual trade show and event planning and budgeting.
• Research and analyze proposed domestic and international trade shows and recommend an optimal mix based on ROI and cost.
• Provide on-site management for selected events (travel approx. 60%).
• Independently manage all aspects of assigned events with high attention to detail.
• Coordinate logistics like registrations, hotel blocks, deadlines, vendor tasks, and invitations.
• Collaborate with events team and marketing to offer creative solutions and ROI-focused ideas.
• Manage show budgets and process invoices; track spending in team budgets.
• Create and maintain the show plan; coordinate planning meetings pre- and post-show.
• Lead post-event surveys, ROI analysis, and continuous improvement efforts.
• Maintain inventory of tradeshow materials and giveaways.
• Greet customers on-site and act as a brand ambassador; ensure consistent messaging.
• Oversee staffing and on-site meeting needs; track meetings and room usage.

Skills

Event management

Budgeting

Project management

Vendor management

Communication

Travel coordination

Microsoft Office

Asana

Team collaboration

Attention to detail

Education

Bachelor’s degree in related field

Tools

Asana

Hive

Office 365

Job description

In this role, you will be responsible for:

• Supporting annual trade show and event planning and budgeting
• Conducting research and analysis of proposed domestic and international trade shows and recommend an optimal mix based on strategic business requirements, customer focus, ROI and cost
• Provide on-site management for selected events (travel approx. 60%)
• Independently manage all aspects of assigned events with superior attention to detail:
• Event and attendee logistics (Show registrations and hotel room blocks)
• Show organizer deadlines
• Vendor deadlines including housing, badge passes, trade show logistics, invitations, graphics, video, shipping, etc.
• Collaborate with events team members and marketing colleagues to offer creative solutions and ideas
• Assigned budget, including processing show related invoices for payment and keeping record spending using team budget trackers
• Regular status updates
• Creating and maintaining the show plan, coordinating all planning meetings with the key stakeholders pre-show and post-show
• Lead post-event survey, measurement, analysis and continuous improvement efforts to demonstrate ROI
• Inventory of tradeshow properties, event materials and giveaways
• When attending an event, greet customers and new visitors, and act as a brand ambassador for to ensure consistent and professional messaging
• Manage staffing and meeting requirements on-site
• Record customer engagements and manage meeting schedule updates, flow of meetings and use of conference rooms at select events
• Other duties as assigned

Qualifications

• Bachelor’s degree in related field with minimum 5-7 years of professional experience in event management
• Must be well organized, agile and able to make quick decisions independently, at times, while at show site
• Must possess the ability to multi-task projects and be extremely detail-oriented
• Must be forward thinking and on the lookout for new techniques across the event industry to make recommendations and execute ideas to elevate our events and improve ROI to the business
• Demonstrated success with project management as well as event management team collaboration for multiple events occurring simultaneously
• Communicates clearly and concisely, both orally and in writing and at all levels of the organization
• Fosters a strong entrepreneurial spirit and thrives in a fast-paced and deadline-driven environment, while managing multiple priorities with limited resources
• Team player with the desire, passion and motivation to deliver superior event ROI
• Organized and extremely detailed oriented
• Able to handle high volume of tasks and deliverables

Competencies

• Business acumen
• Creativity
• Customer focus
• Organizational agility
• Planning
• Superior organizational skills
• Exceptional attention to detail
• Working with others/relating and interacting
• Dealing with ambiguity
• Good oral and written communication skills
• Proficient Microsoft Office suite and other Office 365 applications
• Familiarity with team productivity software (Asana, Hive, etc.)

Physical Demands

• Simple to moderate physical exertion
• Must be able to lift more than 40lbs.
• Approx. 60% travel

Compensation: $100,000 per year