Tradeshow and Marketing Administrator

Landmark Structures Corporation; Southlake (TX); Sur place; USD 42 000 - 65 000; Plein temps

Résumé du poste

Landmark Structures Corporation is seeking a Tradeshow and Marketing Administrator to coordinate North American events from planning through post-event closeout. The role includes budgeting, logistics, shipping, packing, inventory, registrations, and vendor coordination.

The position also supports marketing administration by assisting with tasks for the business development teams, ensuring deadlines and requirements are met across multiple events.

Qualifications

• High School Diploma or GED required.
• 2-5 years of experience in event coordination or related roles.
• Strong organizational and communication skills.

Responsabilités

• Coordinate North American tradeshows, conferences, and industry events from planning through post-event closeout.
• Maintain the annual tradeshow calendar with deadlines, registrations, accommodations, logistics, and preparations.
• Research tradeshows and events and gather feedback on participation and effectiveness.
• Track event spending against budgets and identify cost-saving opportunities.
• Coordinate booth setup, teardown, labor, furnishings, electrical, freight, and other event requirements.
• Serve as liaison with tradeshow organizers, freight providers, and contractors.
• Manage preparation, inventory, packing, shipping, and return of displays and materials.
• Troubleshoot shipping, logistics, and exhibitor service issues.
• Provide administrative support to business development and marketing teams.

Connaissances

Communication

Attention to detail

Multitasking

Independent work

Proactive prioritization

Formation

High School Diploma or GED

Outils

Excel

Word

Outlook

Description du poste

The Tradeshow and Marketing Administrator supports and coordinates Landmark's tradeshow and event program across North America. This role manages all aspects of event participation, including budgeting, logistics, shipping, packing, inventory management, registrations, hotel arrangements, vendor coordination, and post-event reporting.

This role will coordinate multiple events simultaneously, maintain a 3-6 month planning horizon, and ensure event requirements, deadlines, and logistics stay on schedule. Marketing administrative support will serve as a secondary responsibility, assisting the business development teams with administrative tasks.

Responsibilities and Duties

• Coordinate North American tradeshows, conferences, and industry events from initial planning through post-event closeout
• Maintain the annual tradeshow calendar, ensuring deadlines, exhibitor requirements, registrations, accommodations, logistics, and event preparations are completed on schedule
• Research and provide information on tradeshows and industry events identified by the business development team, and gather feedback regarding participation and effectiveness
• Track and monitor event spending against established budgets, maintain cost records, monitor performance, and help identify cost-saving opportunities
• Coordinate booth setup, teardown, labor, furnishings, electrical, freight, shipping, and other event requirements
• Serve as the primary liaison with tradeshow organizers, freight providers, service contractors, and other event vendors
• Coordinate the preparation, quality control, inventory management, packing, shipping, tracking, and return of tradeshow displays, promotional materials, and giveaway items
• Troubleshoot shipping, logistics, and exhibitor service issues as they arise
• Provide administrative support to business development and marketing teams, including coordinating materials, maintaining records, preparing reports, and assisting with special projects
• Perform other duties as may be assigned by the Supervisor

Requirements

Education:

• High School Diploma or GED required

Experience:

• Two to five years of experience in event coordination, trade show administration, logistics coordination, marketing administration, project administration, or a related role

Certifications/Licenses:

• Valid driver's license

Reliable transportation for travel between offices, warehouses, and event locations

Knowledge, Skills, and Abilities:

• Skilled in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Ability to work independently and proactively manage priorities