Project Manager (Not IT)

Catalyst Exhibits; Kenosha (WI); On-site; USD 75,000 - 105,000; Full time

Job summary

Catalyst Exhibits in Kenosha, WI is seeking a highly organized Project Manager to oversee end-to-end coordination of tradeshow exhibits. You will serve as the primary liaison between internal teams and external vendors to ensure on-schedule, within-budget delivery with high quality.

The role requires strong communication, problem-solving, time management, and attention to detail. You will lead cross-functional meetings, review contracts, and ensure accurate drawings and vendor coordination.

Qualifications

• Experience in tradeshow and/or event management is preferred.
• Minimum of 3 years of project management experience.
• Excellent communication and collaboration across departments.

Responsibilities

• Oversee end-to-end coordination of exhibits from design to production.
• Serve as primary contact between internal teams and external vendors.
• Manage timelines, budgets, and scope to deliver high-quality results.
• Identify, source, and procure components and materials as needed.
• Review contracts to ensure alignment on scope and schedule.
• Monitor drawings and setup documents for accuracy and timeliness.
• Lead cross-functional meetings and participation in design/production calls.
• Coordinate teams to meet project milestones efficiently.

Skills

Project management

Communication

Time management

Attention to detail

Negotiation

Collaboration

Problem-solving

Adaptability

Conflict resolution

Reading drawings

Job description

Explore exciting opportunities and take the next step toward building your future in the trade show and event experience industry!

Location: Kenosha, WI

Job Id:197

# of Openings:1

Position Summary

We are seeking a highly organized & proactive Project Manager to oversee the end-to-end coordination & execution of tradeshow exhibits, from initial design through final production. This role will serve as the primary point of contact between internal stakeholders & external vendors, ensuring that all projects are delivered on schedule, within budget, aligned with the defined scope, & to the highest quality standards.

Key Responsibilities

• Serve as the primary point of contact for internal teams & manage all external communication with contractors/suppliers.


• Take full accountability for project timelines, budgets, & overall project execution.


• Identify, source, & procure components/materials required for the execution of the project.


• Collect & verify all the information required to process and execute contracts.


• Review all project-related contracts before client approval to ensure scope of work and timelines.


• Monitor the development of construction & setup drawings to ensure accuracy & timely delivery.


• Schedule & lead Pre-Engineering and Put to Work meetings.


• Attend and contribute to Design Collaboration, Loadout, & Pre-Setup Lead Call meetings.


• Coordinate cross-functional teams to ensure project milestones are met efficiently & effectively.

Qualifications

Education & Experience

• Tradeshow and/or event management experience preferred.


• Minimum of 3 years of project management experience.


• Communication: Clearly conveying ideas, expectations, & feedback to team members & stakeholders. Active listening & adapting communication style to different audiences.


• Problem-Solving: Identifying issues early & developing creative, practical solutions.


• Time Management: Prioritizing tasks, managing deadlines, & ensuring efficient use of resources.


• Adaptability: Staying flexible & calm under pressure, especially when project scopes/timelines shift.


• Conflict Resolution: Navigating disagreements diplomatically & maintaining team cohesion.


• Collaboration: Working effectively across departments & with diverse teams.


• Attention to Detail: Ensuring accuracy in planning, documentation, & execution.


• Negotiation: Balancing stakeholder needs, managing vendor contracts, & aligning expectations.


• Technical: Strong ability to read & interpret engineering/construction drawings & documents.


• This is a full-time, on-site position based in our office.


• Schedule: Standard hours are Monday – Friday, 8:00 AM – 5:00 PM, with occasional overtime required to meet project deadlines and support event execution.


• We offer a flexible, open office setting that encourages collaboration & creativity while supporting individual focus. Team members enjoy a dynamic space designed for both teamwork & independent work styles.


• Travel Requirements: This role requires less than 10% travel, primarily in support of large-scale client needs or major events.