Trades Operations & Bids Coordinator

Insight Construction; North Valley (NM); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Insight Construction is seeking an organized, dependable Trades Administrative Coordinator to support our trade division managers and serve as the main liaison with the main office. The role includes daily administrative tasks, bid coordination, purchasing requests, accounting follow-ups, and general office operations in a fast-paced construction environment.

The ideal candidate will take initiative, communicate effectively, stay organized, and manage multiple priorities while following Insight

Formación

• Previous experience in an administrative, office support, or coordinator role.
• Ability to communicate with multiple departments, follow up on outstanding requests, and seek clarification when needed.
• Ability to follow established company procedures while adapting to the administrative needs and priorities of multiple division managers.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Outlook, Excel, Word, and general office technology.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and follow through on outstanding requests.
• Ability to work independently while supporting multiple managers.
• Professionalism, reliability, and willingness to learn.

Responsabilidades

• Provide daily administrative assistance to trade division managers.
• Maintain communication with the VP of Business Operations regarding administrative priorities, outstanding issues, and any matters requiring additional direction or approval.
• Help organize, track, and follow up on outstanding requests and administrative tasks.
• Assist division managers with correspondence, documentation, and other office-related needs.
• Maintain organized electronic files and records for division operations.
• Communicate with the main office to ensure requests and information are routed appropriately.
• Assist division managers with preparing, organizing, and submitting bid proposals.
• Request and follow up on vendor and subcontractor quotes.
• Track outstanding pricing requests and communicate updates to division managers.
• Assist with compiling proposal documentation and supporting information.
• Monitor bid deadlines and help ensure required information is received on time.

Conocimientos

Communication

Organization

Multitasking

Microsoft Office

Herramientas

Outlook

Excel

Word

Procore

Sage 100 Contractor

Descripción del empleo

Insight Construction is seeking an organized, dependable Trades Administrative Coordinator to support our trade division managers and serve as the main liaison with the main office. The role includes daily administrative tasks, bid coordination, purchasing requests, accounting follow-ups, and general office operations in a fast-paced construction environment.

The ideal candidate will take initiative, communicate effectively, stay organized, and manage multiple priorities while following Insight