Trademark Paralegal

Matura Farrington, Inc.; New York (NY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Job summary

Matura Farrington, Inc. seeks an experienced Trademark Paralegal to join its sophisticated IP practice in downtown Chicago.

This hybrid role requires strong trademark prosecution experience and the ability to manage a busy docket while communicating effectively with clients and attorneys on domestic and international matters. The ideal candidate is highly organized, detail oriented, and can independently manage deadlines in a fast-paced law firm environment.

Qualifications

• Bachelor’s degree or ABA-approved paralegal certificate.
• Strong knowledge of trademark prosecution procedures and IP workflows.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines with attention to detail.

Responsibilities

• Prepare and file U.S. and foreign trademark applications and prosecution documents, including Statements of Use, Extensions of Time, Amendments to Allege Use, and Sections 8 & 15 declarations.
• Manage trademark prosecution deadlines and coordinate with docketing teams to ensure timely filings.
• Conduct preliminary trademark clearance and availability searches.
• Review and summarize USPTO Office Actions for attorneys.
• Draft filing instructions and correspondence to clients and foreign associates.

Skills

Communication skills

Attention to detail

Time management

Analytical thinking

Education

Bachelor’s degree or Paralegal Certificate

Tools

Microsoft Office

IP systems

Job description

We are seeking an experienced Trademark Paralegal to join a sophisticated intellectual property practice in downtown Chicago. This is a hybrid opportunity for a paralegal with strong trademark prosecution experience who is comfortable managing a busy docket, communicating with clients, and supporting attorneys across domestic and international trademark matters.

The ideal candidate is highly organized, detail-oriented, and able to independently manage deadlines and competing priorities in a fast-paced law firm environment.

What You’ll Do

• Prepare and file U.S. and foreign trademark applications and prosecution documents, including Statements of Use, Extensions of Time, Amendments to Allege Use, and Sections 8 & 15 declarations
• Manage trademark prosecution deadlines and coordinate with docketing teams to ensure timely filings
• Conduct preliminary trademark clearance and availability searches
• Review and summarize USPTO Office Actions for attorneys
• Review trademark search reports, organize findings, and prepare initial charts and summaries
• Draft filing instructions and correspondence to clients and foreign associates
• Maintain accurate client portfolio and prosecution status reports
• Prepare agendas and materials for recurring client meetings
• Review potential specimens of use and assist attorneys in evaluating appropriate submissions
• Support TTAB proceedings and trademark litigation, including filings, docket management, research, and maintenance of case materials
• Research third-party trademarks and evidence of use as needed
• Assist with copyright matters; prior copyright experience is helpful but not required
• Coordinate projects and communicate regularly with attorneys, clients, and other members of the legal team
• Provide guidance and task supervision to junior paralegals and project assistants when appropriate

What We’re Looking For

• Bachelor’s degree or Paralegal Certificate from an ABA-approved program
• Strong knowledge of trademark prosecution procedures and intellectual property workflows
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple deadlines simultaneously
• Excellent organizational, analytical, and problem-solving skills
• Ability to work independently while collaborating effectively with attorneys and legal support teams
• Proficiency with Microsoft Office and relevant trademark/IP systems
• Ability to handle confidential information with discretion and sound judgment

Compensation & Schedule

Salary: $90,000–$125,000, depending on experience and qualifications

Hybrid schedule – downtown Chicago

This is an excellent opportunity for an experienced trademark professional looking to join a high-level IP practice and take ownership of substantive domestic and international trademark work.