Trade Show & Events Coordinator | On-Site & Travel Ready

Jewelers Mutual; Neenah (WI); Vor Ort; USD 60.000 - 76.000; Vollzeit

Benefits dieser Stelle

Performance bonuses

Paid time off

401(k) with matching

Volunteer time

Zusammenfassung

Jewelers Mutual in Neenah, Wisconsin is seeking a Corporate Events Specialist to plan and execute trade shows and external industry events with moderate direction. This in-office role supports marketing and event logistics at our Neenah headquarters.

You will manage materials, travel, budget, and vendor coordination for 70+ shows annually, lead pre-tradeshow calls, and ensure on-site success while driving continuous improvement and a strong customer-focused culture.

Qualifikationen

• Must have 2-3+ years of related experience.
• Proficient with MS Office including PowerPoint and Excel.
• Ability to lift up to 40lbs regularly.
• Ability to travel up to 20% and weekends as needed.
• Self-starter who can work independently.
• Ability to handle multiple priorities and deadlines.
• Detail-oriented with ability to see projects through to completion.
• Experience with budgeting and expense management.
• Strong written and oral communication skills.
• Client service and problem-solving mindset.
• Inquisitive and comfortable asking questions.
• Team player.

Aufgaben

• Organizes materials for all tradeshows this includes, but not limited to: Ordering and organizing tradeshow and promotional materials and inventory; Packing and sending to shows and unpacking and restocking upon return from shows; Monitor tracking system to know where our materials are and when they’re expected to return.
• Tradeshow management (pre, during, post activities) includes, but not limited to: Manage and attend tradeshows annually – including regular weekend travel and/or support as most shows fall on weekends; Coordinate reservations, orders, and communications; Assist in tracking of event related project management tasks; Help plan 70+ shows a year, reserve 100+ hotel reservation, 100+ attendee registrations.
• Assists with event logistics: Coordinating movement of attendees from event to event; Set up for receptions; Staff Welcome table; Act as on-site go-to for help for booth staffers, executives on site, and agent needs; Monitor transfers, hotel blocks, and flights for attendees; Participate in planning calls to coordinate trip details with travel partner / hotels; Lead and organize pre-tradeshow calls.
• Ensure consistent communication with vendors and guests regarding event details
• Track the Events/IR Budget: Help track and rationalize spend against forecast for each show; Process - submit, code, ensure approval - of all show related invoices and work with VMO as necessary; Enter charges into budget spreadsheet for tracking and reconciliation; Track expenses and purchase all show materials, including ordering, shipping, and printing.
• Marketing: Responsible for submitting briefs for event materials and marketing placements related to shows and associations, as needed; Support event coordination pre, during, post-show across other marketing channels; Attend weekly team meetings and contribute to action items as needed; Support reporting needs, including but not limited to: Pulling tradeshow related reports; Tracking association and membership lists for penetration reporting; Compile contact lists for marketing efforts; Process invoice payments to vendors; Share in the end-to-end project management of Association Ad’s and show Ad’s while working closely with industry partners and key contacts/stakeholders for content, while ensuring all artwork is on time and on brief.

Kenntnisse

MS Office proficiency

Strong communication

Project coordination

Budgeting & expense management

Travel readiness

Detail-oriented

Team player

Problem-solving mindset

Independent work

Multitasking

Tools

MS Office Suite

PowerPoint

Excel

Jobbeschreibung

Jewelers Mutual in Neenah, Wisconsin is seeking a Corporate Events Specialist to plan and execute trade shows and external industry events with moderate direction. This in-office role supports marketing and event logistics at our Neenah headquarters.

You will manage materials, travel, budget, and vendor coordination for 70+ shows annually, lead pre-tradeshow calls, and ensure on-site success while driving continuous improvement and a strong customer-focused culture.