Corporate Events Specialist

Jewelers-Mutual-Group; Neenah (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Performance bonuses

Generous PTO

401(k) with match

Volunteer time

Job summary

Jewelers Mutual Group is seeking a Corporate Events Specialist to plan and execute trade shows and external industry events with moderate direction. The role is in-office at our Neenah, WI headquarters, with responsibilities spanning event logistics, vendor coordination, and marketing support.

You will manage materials, travel logistics, and attendee registrations for 70+ shows annually, while maintaining project plans and ensuring excellence in execution.

Qualifications

• Must have 2-3+ years of related experience.
• Proficient with MS Office Suite, including PowerPoint and Excel.
• Ability to travel up to 20% and weekends as needed.
• Detail-oriented with deadlines.
• Strong written and oral communication skills.
• Team player with budgeting and expense management experience.

Responsibilities

• Organizes materials for all tradeshows, including ordering, packing, shipping, and restocking.
• Manages tradeshow activities (pre-, during, post-show events) and coordinates reservations and communications.
• Assists with event logistics: attendee movement, receptions, on-site support, travel coordination.
• Tracks event budgets and processes invoices; enters charges into tracking spreadsheets.
• Supports marketing by submitting briefs, coordinating pre/post-show activities, and compiling marketing lists.

Job description

Summary:
The Corporate Events Specialist is responsible for planning and execution of all trade shows and external industry events with moderate direction. This includes assisting in the developing and maintaining event project plans to ensure all business needs are met. Additionally, this role includes daily marketing responsibilities ensuring a commitment to excellence and continuous improvement. The role is an in-office position located at our headquarters in Neenah, WI.

Why Jewelers Mutual:
Since 1913 we’ve been committed to supporting the Jewelry industry and putting customers at the center of everything we do. With over a century of trusted expertise, we’re financially strong, forward-thinking, and driven by curiosity. Guided by our core values of Agility, Accountability, and Relevancy, we lead through innovation.

As a technology focused organization, we embrace cutting-edge tools and data-driven insights to continuously improve our products, services, and customer experience. Our mission is to be the industry’s most trusted advisor by investing in our people, adopting new technologies, and striving for excellence.

We’re dedicated to fostering growth through collaboration, powered by bold thinking, teamwork, and the passion of our people.

Here, you’ll:

• Move fast and embrace change
• Always look for better ways
• Grow, thrive, and help shape what’s next

Join us and be part of a culture where you can make an impact while building your future.

What You’ll Do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Organizes materials for all tradeshows this includes, but not limited to:
  • Ordering and organizing tradeshow and promotional materials and inventory
  • Packing and sending to shows and unpacking and restocking upon return from shows
  • Monitor tracking system to know where our materials are and when they’re expected to return
• Tradeshow management (pre, during, post activities) includes, but not limited to:
  • Manage and attend tradeshows annually – including regular weekend travel and/or support as most shows fall on weekends
  • Coordinate reservations, orders, and communications
  • Assist in tracking of event related project management tasks
  • Help plan 70+ shows a year, reserve 100+ hotel reservation, 100+ attendee registrations - Each requiring material shipping, furniture and electrical orders for all booths, material handling agreements, badge registrations
• Assists with event logistics
  • Coordinating movement of attendees from event to event
  • Set up for receptions
  • Staff Welcome table
  • Act as on-site go-to for help for booth staffers, executives on site, and agent needs
  • Monitor transfers, hotel blocks, and flights for attendees
  • Participate in planning calls to coordinate trip details with travel partner / hotels
  • Lead and organize pre-tradeshow calls
• Ensure consistent communication with vendors and guests regarding event details
• Track the Events/IR Budget
  • Help track and rationalize spend against forecast for each show
  • Process - submit, code, ensure approval - of all show related invoices and work with VMO as necessary
  • Enter charges into budget spreadsheet for tracking and reconciliation
  • Track expenses and purchase all show materials, including ordering, shipping, and printing

Marketing

• Responsible for submitting briefs for event materials and marketing placements related to shows and associations, as needed
• Support event coordination pre, during, post-show across other marketing channels
• Attend weekly team meetings and contribute to action items as needed
• Support reporting needs, including but not limited to:
  • Pulling tradeshow related reports
  • Tracking association and membership lists for penetration reporting
• Compile contact lists for marketing efforts
• Process invoice payments to vendors
• Share in the end-to-end project management of Association Ad’s and show Ad’s while working closely with industry partners and key contacts/stakeholders for content, while ensuring all artwork is on time and on brief

What You’ll Bring:

Minimum Qualifications

• Must have 2-3+ years of related experience. Equivalent combination of experience and education may be considered.
• Must be proficient at MS Office Suite, including PowerPoint and Excel
• This position requires the ability to lift up to 40lbs on a regular basis
• Ability to travel up to 20% and on weekends, as needed
• Self-starter who can work independently and without direct supervision
• The ability to handle multiple priorities and be comfortable with deadlines
• Detail-oriented with the ability to see projects through to completion
• Experience with budgeting and expense management
• Strong written and oral communication skills
• Client service and problem-solving mindset
• Inquisitive and comfortable asking questions
• Team player

Preferred Qualifications

• Experience supporting a marketing or sales team (or similar fast-paced environment)

Certificates, Licenses, Registrations

None

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Occasionally required to stand; walk; use hands to finger, handle, or touch objects or controls; and talk or hear.
• Occasionally required to lift and move boxes and materials at the office and on-site.
• Ability to travel up to 20%

What We Offer You:

• Competitive Compensation & Benefits: Includes performance bonuses, generous paid time off, and a top-tier retirement program with 401(k) matching and additional company contributions.
• Collaborative Culture: Work alongside talented, passionate peers who value ownership and continuous learning.
• Community & Giving: Benefit from 50% charitable gift matching and paid volunteer time to support nonprofit causes
• Great Place to Work Certified: Join a team recognized for an environment of innovation and growth.

Accessibility and Accommodations
We are committed to providing an inclusive and accessible recruitment process. If you require accommodation at any stage of the application or interview process, please let us know by contacting [e-mail].

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.