Trade Show Estimator

Exhibitus; Surprise (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Exhibitus, a leading exhibit design and experiential marketing company in Surprise, AZ, seeks a Trade Show Estimator to review designs, prepare accurate cost estimates, and support project profitability.

You will analyze labor and materials, coordinate with vendors, and collaborate with Sales, Design, Production, Operations, and Accounting to meet client objectives, budgets, and show regulations.

Qualifications

• Minimum of 2 years of estimating, fabrication, exhibit industry experience.
• Knowledge of exhibit fabrication methods, materials, and product information.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication.
• Ability to work independently and in cross-functional teams.
• Strong organizational skills and deadline discipline.
• Proficiency with MS Office (Excel, Word, Outlook, PowerPoint).
• Detail-oriented with a focus on accuracy in estimates.

Responsibilities

• Review exhibit designs to ensure budgets and client objectives are met.
• Assess fabrication feasibility and provide ballpark pricing and value engineering.
• Prepare detailed estimates including labor, materials, and outsourced services.
• Review vendor pricing and sourcing to maintain target margins.
• Coordinate with outside fabricators and vendors to support requirements.
• Participate in production and staff meetings for scheduling.
• Monitor rental inventory and advise on potential purchases.
• Assist accounting with project cost reconciliation and estimate reviews.
• Respond promptly to client inquiries.
• Stay current on new product offerings, construction techniques, and AV lighting.
• Collaborate with Sales, Design, Production, Operations, and Accounting teams.
• Perform other duties and special projects as assigned.

Skills

Analytical skills

Communication

Team collaboration

Time management

Microsoft Office

Attention to detail

Problem solving

Cross-functional work

Independent worker

Industry knowledge

Tools

Microsoft Office Suite

Job description

Exhibitus’ culture is one of inclusion, transparency and dedication to exceeding expectations especially when it comes to fun along the way. And we are always looking for like‑minded, hardworking folks to join our team.

Have a passion for the live events and experiential marketing industry? Know how to build solid relationships with customers and colleagues? We typically have openings in the following departments:

Location: Surprise, AZ

Job Id: 283

# of Openings: 1

Why you’ll love Exhibitus:

Exhibitus is a leading exhibit design and experiential marketing company with products and services that support live events, trade shows, branded interiors, engagements, and virtual/digital environments. As far as exciting, innovative companies go, Exhibitus is at the top of the list—but don’t take our word for it! We have once again been appointed to Event Marketer’s The FAB 50 list of top fabricators serving the event and trade show industry, as well as named one of Inc. 5000’s fastest‑growing private companies in the nation. However, the accolades don’t stop there. Exhibitus has earned Best in Show achievements, won awards in both Exhibit and Event Design, and gained international recognition by the Association of Marketing and Communication Professionals for our inventive advertising in the Hermes Creative Awards. We work hard and play hard. We hope you jump at this unique opportunity to work with the best in the business.

Position Summary

The Trade Show Estimator is responsible for reviewing exhibit designs, preparing accurate project estimates, supporting fabrication feasibility reviews, and collaborating with internal teams and vendors to ensure project profitability, quality, and timely delivery. This position plays a key role in evaluating materials, labor, and production costs while ensuring client objectives, budget requirements, and show regulations are met.

• Review exhibit designs to ensure budgets, show regulation compliance, and client objectives are met.
• Review designs prior to client submission to confirm fabrication feasibility, ballpark pricing, and value engineering opportunities.
• Prepare accurate and detailed estimates, including labor, materials, and outsourced services for custom fabrication projects.
• Review vendor pricing and sourcing options to help maintain targeted profit margins.
• Coordinate with specialized outside fabricators and vendors as needed to support project requirements and deadlines.
• Participate in production meetings, job launches, and staff meetings to ensure effective communication and project scheduling.
• Assist in monitoring rental inventory and communicate with operations regarding potential rental inventory purchases.
• Support accounting by assisting with project cost reconciliation and estimate reviews.
• Respond promptly and professionally to client inquiries and requests.
• Stay current on new product offerings, construction techniques, audiovisual technologies, and lighting solutions.
• Collaborate effectively with Sales, Design, Production, Operations, and Accounting teams.
• Perform other duties and special projects as assigned.

Qualifications

• Minimum of 2 years of related estimating, fabrication, exhibit industry, or equivalent experience.
• Working knowledge of exhibit industry fabrication methods, materials, and product information.
• Strong analytical and problem‑solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within cross‑functional teams.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to interact effectively with individuals at all organizational levels.
• Demonstrated flexibility and adaptability in a fast‑paced, changing environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Detail‑oriented with a commitment to accuracy and quality in estimating and project support activities.

Exhibitus is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.