Trade Show Project Manager

Exhibitus; Woburn (MA); On-site; USD 65,000 - 95,000; Full time

Job summary

Exhibitus Inc. in Massachusetts seeks a highly organized Trade Show Project Manager to plan, coordinate, and execute all aspects of trade show events.

You will manage budgets, timelines, vendors, and logistics to deliver impactful experiences, collaborating with sales, design, and production teams.

This role requires strong communication, attention to detail, and willingness to travel and work weekends as needed.

Qualifications

• Bachelor’s degree (B.A.) from a four-year college or university; or equivalent combination of education and experience.
• Strong project management skills with the ability to multitask and meet deadlines
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and project management tools
• Ability to travel and work weekends as needed for trade show events

Responsibilities

• Communicate with sales and design to ensure production aligns with vision and client expectations.
• Estimate costs and assist with proposal wording.
• Oversee development of production specification drawings.
• Order project materials, issue PO's, and track costs and variances.
• Manage subcontractor support for specialty items.
• Daily communication with shop foreman on fabrication details and changes.
• Lead weekly project meetings and share results with the team.
• Create crate contents and shipping manifests with logistics.
• Prepare setup packages for on-site managers with detailing department input.
• Lead post-event reviews to improve processes for future projects.
• Mentor and develop junior team members.

Skills

Project management

Communication

Microsoft Office

Travel readiness

Education

Bachelor's degree

Tools

Microsoft Office

Project management software

Job description

Exhibitus is a leading exhibit design and experiential marketing company with products and services that support live events, trade shows, branded interiors, engagements, and virtual/digital environments.
As far as exciting, innovative companies go, Exhibitus is at the top of the list—but don’t take our word for it! We have once again been appointed to Event Marketer’s The FAB 50 list of top fabricators serving the event and trade show industry, as well as named one of Inc. 5000’s fastest-growing private companies in the nation. However, the accolades don’t stop there. Exhibitus has earned Best in Show achievements, won awards in both Exhibit and Event Design, and gained international recognition by the Association of Marketing and Communication Professionals for our inventive advertising in the Hermes Creative Awards. We work hard and play hard. We hope you jump at this unique opportunity to work with the best in the business.

Job Description:

We are seeking a highly organized and detail-oriented Trade Show Project Manager to join our team. The Trade Show Project Manager will be responsible for planning, coordinating, and executing all aspects of our trade show events. This includes managing budgets, timelines, vendors, and logistics to ensure successful and impactful trade show experiences.

Duties and Responsibilities:

• Communicate with the sales and design departments to ensure the project in production aligns with the conceptual vision and client expectations.
• Estimate project costs and assist AEs with proposal wording.
• Oversee the development of production specification drawings.
• Order all project specific materials and hardware, issue purchase orders, and account for all project costs and variances.
• Manage subcontractor support for specialty items.
• Daily communication with the shop foreman relating to fabrication details and changes as they arise.
• Initiate and lead weekly project-specific meetings and communicate results to all affected team members.
• Develop crate content lists and shipping manifests in collaboration with the logistics department.
• Create a setup package for on-site managers with assistance from the detailing department.
• Initiate and lead post-event meetings with the emphasis on improvements in process and procedures that can be applied to future projects.
• Mentor and help develop career paths for junior team members.

Qualifications:

• Bachelor’s degree (B.A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Strong project management skills with the ability to multitask and meet deadlines
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and project management tools
• Ability to travel and work weekends as needed for trade show events

Exhibitus Inc. is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Employment is at-will. This posting does not represent a contract of employment, and job duties may change based on business needs. Reasonable accommodations are available in accordance with applicable law.