Trade Partner Onboarding & Compliance Lead

Willmeng Construction, Inc.; Phoenix (AZ); Hybrid; USD 52.000 - 76.000; Vollzeit

Benefits dieser Stelle

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Health insurance

Flexible Time Off Policy

Paid holidays

Zusammenfassung

Willmeng Construction, Inc. is seeking a detail-driven Pre-Qualification Coordinator to support trade partner onboarding and renewal, manage documentation, and ensure compliance.

The role focuses on organizing submissions, tracking expirations, and maintaining secure records. Office-based with occasional site visits, you will interact with estimating and project operations teams to streamline processes and improve cycle times.

Qualifikationen

• High school diploma or GED required; Associate degree or equivalent experience preferred.
• 2+ years of administrative experience; construction, subcontractor management, or vendor compliance experience strongly preferred.
• Strong organizational skills and attention to detail; ability to manage multiple active files and deadlines.
• Proficiency with Microsoft Office (Excel, Outlook, Word); comfort learning new software platforms.
• Strong written and verbal communication skills; professional customer-service approach.
• Ability to handle confidential information with discretion.
• Experience supporting subcontractor/trade partner prequalification, vendor onboarding, or compliance programs.
• Familiarity with construction documentation (COIs, W-9s, licenses, safety metrics, bonding) a plus.

Aufgaben

• Serve as a primary point of contact for trade partners completing initial prequalification or annual renewal.
• Send prequalification instructions, forms, and required documentation lists; answer routine process questions.
• Collect, organize, and review submissions for completeness (forms, certifications, insurance, safety documentation, financial references).
• Track status of each trade partner in the prequalification system/spreadsheet and follow up on missing or expired items.
• Maintain renewal schedules and proactively notify trade partners of upcoming expirations and renewal deadlines.
• Monitor time-sensitive documents (insurance certificates, EMR letters, OSHA logs, licenses, surety letters).
• Support periodic audits of trade partner files to ensure records are current and complete.
• Maintain accurate digital filing and naming conventions in document management platforms (SharePoint, Procore, BuildingConnected, TradeTapp).
• Coordinate with internal teams to resolve constraints delaying approval.
• Provide professional, timely communication reflecting Willmeng’s standards.
• Help standardize templates, checklists, and email scripts to improve consistency and cycle time.
• Recommend workflow improvements.
• Provide general team support to Trade Partner/Prequalification function.

Kenntnisse

Detail-oriented

Communication skills

Organizational skills

Multitasking

Documentation management

Cross-department collaboration

Ausbildung

High school diploma or GED

Associate degree or equivalent experience preferred

Tools

Microsoft Office Suite

SharePoint

Procore

BuildingConnected

TradeTapp

COMPASS

Jobbeschreibung

Willmeng Construction, Inc. is seeking a detail-driven Pre-Qualification Coordinator to support trade partner onboarding and renewal, manage documentation, and ensure compliance.

The role focuses on organizing submissions, tracking expirations, and maintaining secure records. Office-based with occasional site visits, you will interact with estimating and project operations teams to streamline processes and improve cycle times.