Track & Field Administrative Assistant (3/4-time)

Brigham Young University; Provo (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k retirement plan

Employer contributes 8% at no cost

Tuition benefits after two years

Employee assistance program

Free on-campus parking

Free UTA passes for employees

Job summary

Brigham Young University (BYU) is seeking an Administrative Assistant for the Track and Field program in Provo, UT. The role supports the head coach, assistants, and Director of Operations, ensuring smooth day-to-day operations and event coordination.

Responsibilities include calendar management, travel logistics, office administration, and compliance tasks, with opportunities to contribute to team events and recruitment efforts.

Qualifications

• Bachelor’s degree required or equivalent combination of education and experience.
• 2 years of administrative or office support experience required.
• Preferred: experience supporting an office or athletics program.
• Proficiency in Microsoft Office and basic accounting knowledge preferred.

Responsibilities

• Coordinate coach and staff calendars, practice and competition times, travel, and meetings.
• Track receipts, manage expense reporting and inventory; order supplies and act as front-desk contact.
• Organize in-state travel for competitions, recruit visits, and training trips.
• Maintain program records per NCAA rules and input logistics in Teamworks.
• Plan and execute team events, home meets, and donor/alumni events.
• Create spending authorizations for recruit visits and mail recruiting newsletters.
• Manage internal and external communications and prepare meeting materials.

Skills

Administrative support

Microsoft Office

Accounting knowledge

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.Job SummaryThe Administrative Assistant supports the head coach, assistant coaches, and Director of Operations for the Track and Field program by ensuring smooth day-to-day operations and event coordination.Why You Should Join Our TeamBe an integral part of BYU history and our rich tradition of winning. As a member of the Big 12 Conference, never has there been a better opportunity for BYU to tell its story on the biggest stages, and you can be a part of that. We need someone who understands BYU’s distinctive mission and vision, with the gospel of Jesus Christ as its essential foundation. We need someone who cares deeply about the individual successes and challenges of our student-athletes. We need someone who strives for excellence in all they do, and who can thrive in a dynamic, challenging, and incredibly rewarding environment.What You’d Be Responsible ForCalendar & Scheduling ManagementCoordinate coach and staff calendars, practice and competition times, travel, and meetings; ensure alignment with academic calendars and competition dates.Office & Facility AdministrationTrack receipts and manage expense reporting and inventory; order office, event, and nutrition supplies; file facility service requests; and serve as front-desk contact for the Smith Field House.Travel & Logistics CoordinationOrganize and confirm in-state travel and vehicles for competitions, recruiting visits, and training trips; process vehicle requests and spending authorizations for all travel.Document, Records & Compliance ManagementMaintain program records, the Top 10 Board, compliance documents, recruiting files, and athlete contact information per NCAA rules; input CARA/RARA logs and practice schedules in Teamworks for approximately 90 athletes across 3 seasons.Event CoordinationAssist in the planning and execution of team events (team dinners, award banquet, record ceremonies, Homecoming 5K, etc.), home meets, and alumni/donor outreach and events.Recruitment SupportCreate spending authorizations for recruit visits, maintain prospective athlete files and recruiting forms, and produce and mail recruiting newsletters.Communication & Meeting CoordinationManage internal and external communications (email, phone, messaging) among coaches, staff, athletes, parents, and administrators; prepare agendas and materials for meetings and follow up on action items.What Qualifies You to Apply?Required:Bachelor’s degree + 2 years of administrative or office support experience (or an equivalent combination of education/experience)Willingness to uphold and live by the university's Honor CodeAll new employees who are members of The Church of Jesus Christ of Latter-day Saints will be required to hold and be worthy to hold a current temple recommend, which may be verified during the application process.Preferred:Prior experience supporting an office or athletics programProficiency in MicrosoftAccounting knowledgeWhat we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Employee assistance program, available to the employee and all members of their householdMay be eligible for tuition benefits after two yearsAccess to the libraryFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48**If the job doesn’t have a post-end date, the job could close at any time on any day**