Top Secret Admin Generalist | Field Engineering Support

Northrop Grumman; Ventura (CA); On-site; USD 76,000 - 114,000; Full time

Job summary

Northrop Grumman is seeking an Administration Generalist (or Principal Administration Generalist) for our Ventura/Oxnard, CA area. The role supports a distributed Field Engineering team with duties spanning finance, HR, security, and program support.

Qualified candidates will have a bachelor’s degree with 2 years of related experience (or a master’s with 0 years) and experience in Excel/Word and the Microsoft Office Suite.

Qualifications

• Bachelor’s degree with 2 years of related experience or a Master’s degree and 0 years of experience. An additional 4 years of experience may be considered in lieu of a Bachelor’s Degree.
• Administrative and operational support experience in a technical or program environment
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite
• US Citizenship and current/active U.S. Government Top Secret Clearance required. Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

Responsibilities

• Coordinate and prioritize activities between organizations to ensure alignment with program objectives.
• Schedule and logistically manage field site meetings, including agenda coordination and follow‑up actions.
• Oversee the preparation, review, and processing of security-related documentation in coordination with Security and Program Management.
• Provide facility security administration, documentation, and management support
• Provide end‑to‑end travel coordination for field site members and visitors, including international travel arrangements and oversight of expense reporting in accordance with company guidelines.
• Serve as the point of contact for timekeeping guidance, ensuring accurate time entry and compliance with program and company requirements.
• Draft, edit, and route program‑related documents and correspondence, ensuring appropriate reviews and approvals.
• Establish and maintain documentation and archival practices for program records in accordance with company and customer requirements.
• Coordinate the dissemination, tracking, and documentation of training for the field site team.
• Oversee office supply management for the field site, including monitoring inventory levels and coordinating orders to support continuous operations.

Skills

Excel

Word

Microsoft Office

US Citizenship

Top Secret Clearance

Education

Bachelor’s degree

Master’s degree

Tools

SAP

Time Entry Systems

Job description

Northrop Grumman is seeking an Administration Generalist (or Principal Administration Generalist) for our Ventura/Oxnard, CA area. The role supports a distributed Field Engineering team with duties spanning finance, HR, security, and program support.

Qualified candidates will have a bachelor’s degree with 2 years of related experience (or a master’s with 0 years) and experience in Excel/Word and the Microsoft Office Suite.