Administration Generalist / Principal Administration Generalist

Northrop Grumman; United States; On-site; USD 76,000 - 114,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid time off

Job summary

Northrop Grumman Mission Systems seeks an Administration Generalist (Ventura, CA) to perform a broad range of administrative and support activities for our Field Engineering team. The role includes finance, HR, security, and development support across a distributed site, with responsibilities for budgeting, scheduling, memos, and reports.

You will handle timekeeping, document routing, and archival practices, coordinating with customers and program managers.

Qualifications

• Bachelor's degree with 2 years of related experience or a Master’s degree and 0 years of experience.
• An additional 4 years of experience may be considered in lieu of a Bachelor's Degree.
• Administrative and operational support experience in a technical or program environment.
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite.
• U.S. Citizenship and current/active U.S. Government Top Secret Clearance required.
• Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

Responsibilities

• Coordinate and prioritize activities between organizations to ensure alignment with program objectives.
• Schedule and logistically manage field site meetings, including agenda coordination and follow‑up actions.
• Oversee the preparation, review, and processing of security‑related documentation in coordination with Security and Program Management.
• Provide facility security administration, documentation, and management support.
• Provide end‑to‑end travel coordination for field site members and visitors, including international travel arrangements and oversight of expense reporting in accordance with company guidelines.
• Serve as the point of contact for timekeeping guidance, ensuring accurate time entry and compliance with program and company requirements.
• Draft, edit, and route program‑related documents and correspondence, ensuring appropriate reviews and approvals.
• Establish and maintain documentation and archival practices for program records in accordance with company and customer requirements.

Skills

Excel reports

Word

Microsoft Office Suite

Time management

Education

Bachelor's degree with 2 years of related experience

Tools

SAP

SIMS/DISS

Job description

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE REQUIRED FOR START: Yes CLEARANCE TYPE: Top Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies.

Northrop Grumman Mission Systems is looking for you to join our team as an Administration Generalist or a Principal Administration Generalist based out of Oxnard, CA in the Ventura area.

What You’ll Get To Do:

As our Administration Generalist, you’ll step into a highly independent, trusted role on our dedicated Field Engineering team in Ventura, California. This team is responsible for designing, developing, testing, delivering, and operating advanced prototypes and unique marine systems. The Administration Generalist will have the opportunity to perform a variety of administrative and support activities in support of our geographically distributed Field Engineering team in such functional areas as finance, human resources, security, research and development. May prepare budgeting, project scheduling, memos and statistical reports as required. These will include coordination directly with the customer, security, Program Manager, functional managers, and Field Engineering site team.

Roles & Responsibilities:

• Coordinate and prioritize activities between organizations to ensure alignment with program objectives.
• Schedule and logistically manage field site meetings, including agenda coordination and follow‑up actions.
• Oversee the preparation, review, and processing of security‑related documentation in coordination with Security and Program Management.
• Provide facility security administration, documentation, and management support.
• Provide end‑to‑end travel coordination for field site members and visitors, including international travel arrangements and oversight of expense reporting in accordance with company guidelines.
• Serve as the point of contact for timekeeping guidance, ensuring accurate time entry and compliance with program and company requirements.
• Draft, edit, and route program‑related documents and correspondence, ensuring appropriate reviews and approvals.
• Establish and maintain documentation and archival practices for program records in accordance with company and customer requirements.
• Coordinate the dissemination, tracking, and documentation of training for the field site team.
• Oversee office supply management for the field site, including monitoring inventory levels and coordinating orders to support continuous operations.

This position may be filled as an Administration Generalist or a Principal Administration Generalist based on the qualifications listed below.

Basic Qualifications for Administration Generalist:

• Bachelor's degree with 2 years of related experience or a Master's degree and 0 years of experience.
• An additional 4 years of experience may be considered in lieu of a Bachelor's Degree.
• Administrative and operational support experience in a technical or program environment.
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite.
• U.S. Citizenship and current/active U.S. Government Top Secret Clearance required.
• Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

Basic Qualifications for Principal Administration Generalist:

• Bachelor's degree with 5 years of related experience or a Master's degree and 3 years of experience.
• An additional 4 years of experience may be considered in lieu of a Bachelor's Degree.
• Administrative and operational support experience in a technical or program environment.
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite.
• U.S. Citizenship and current/active U.S. Government Top Secret Clearance required.
• Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

Preferred Qualifications:

• Experience with SAP system.
• Experience with electronic time entry systems.
• Configuration management or change control experience.
• Process improvement experience.
• Experience in program security.
• Demonstrated independent planning, organization, and working in cross‑functional teams with a customer focus.
• Ability to interface with security systems such as SIMS and DISS.
• Experience with data transfers.
• Active Top Secret with SCI clearance.

Primary Level Salary Range: $75,800.00 - $113,800.00 Secondary Level Salary Range: $94,200.00 - $141,200.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future.

Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work.

Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.