Title Recording Specialist

ClearEdge Title, Inc.; Clearwater (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

ClearEdge Title, Inc. in Clearwater, FL seeks a Recording Specialist to review, prepare, and submit real estate documents for recording with county and municipal offices.

You will ensure accuracy, track recordings, resolve issues, and maintain detailed logs, collaborating with internal teams and external agencies to keep closings on schedule.

Qualifications

• Experience in post-closing, document recording, or related real estate administrative work.
• Familiarity with county recording requirements and procedures.
• Knowledge of real estate documents including deeds, mortgages, satisfactions, and affidavits.
• Proficiency in document management systems and title production software. Resware experience preferred.

Responsibilities

• Review closing packages for completeness and accuracy prior to recording.
• Submit documents to appropriate county or municipal offices for recording.
• Track and confirm successful recording of documents.
• Resolve rejected recordings by identifying issues and coordinating corrections.
• Maintain detailed logs and records of all submitted and recorded documents.
• Communicate with county offices to clarify requirements and resolve discrepancies.
• Ensure compliance with company policies and legal standards.
• Support continuous improvement in post-closing and recording processes.
• Collaborate with internal teams to ensure timely and accurate document handling.

Tools

Resware

Title production software

Job description

The Recording Specialist is responsible for reviewing, preparing, and submitting real estate documents for recording with the appropriate county and municipal offices. This role ensures that all documents are accurate, complete, and compliant with local and state recording requirements. The Specialist plays a critical role in finalizing real estate transactions and maintaining the integrity of public records.

This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external agencies to resolve recording issues and ensure timely processing.

Education and Experience

• Experience in post-closing, document recording, or related real estate administrative work.
• Familiarity with county recording requirements and procedures.
• Knowledge of real estate documents including deeds, mortgages, satisfactions, and affidavits.
• Proficiency in document management systems and title production software. Resware experience preferred.

Primary Job Duties

• Review closing packages for completeness and accuracy prior to recording.
• Submit documents to appropriate county or municipal offices for recording.
• Track and confirm successful recording of documents.
• Resolve rejected recordings by identifying issues and coordinating corrections.
• Maintain detailed logs and records of all submitted and recorded documents.
• Communicate with county offices to clarify requirements and resolve discrepancies.
• Ensure compliance with company policies and legal standards.
• Support continuous improvement in post-closing and recording processes.
• Collaborate with internal teams to ensure timely and accurate document handling.