Title Recording Specialist

Advocus National Title Insurance Company; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits program

401(k) participation

Vacation benefits

Medical, dental, vision benefits

Well-being benefits

Pet insurance

Job summary

A national title insurance company in Illinois is looking for a dedicated individual to process and record legal documents accurately. The ideal candidate will have a strong understanding of real estate laws and title insurance principles, along with prior Title Recording experience. Proficiency with Title Production Systems and Microsoft Office is essential. The role includes providing exceptional service to clients while ensuring compliance with legal standards and deadlines. Competitive benefits and a supportive work environment are offered.

Qualifications

• Strong understanding of real estate laws and title insurance principles highly preferred.
• Prior Title Recording experience is highly preferred.
• Strong knowledge of title practices and regulatory requirements preferred.

Responsibilities

• Process and record legal documents into official public records.
• Calculate recording fees for submitted documents.
• Ensure documents meet local statutory requirements.
• Provide exceptional service to clients and stakeholders.
• Correct rejected documents and resubmit for recording.
• Provide exceptional service to clients and stakeholders.

Skills

Attention to detail

Excellent verbal communication

Excellent written communication

Ability to manage large volumes of work

Education

High School Diploma or equivalent

Tools

SoftPro (or similar Title Production Systems)

Microsoft Office

Job description

Responsibilities

• Accurately and efficiently process and record legal documents, such as deeds, mortgages, and subordination agreements, into official public records.
• Ensure all documents and recorded information meet local statutory requirements and legal standards.
• Accurately calculate recording fees for submitted documents.
• Process recorded documents and ensure they are maintained accurately and within our Title Production Systems and delivered to our clients in a timely manner.
• Make corrections to any documents that are rejected then resubmit for recording.
• Provide exceptional service to clients and stakeholders, answering questions and resolving issues.

Knowledge

• Strong understanding of real estate laws, regulations, and title insurance principles is highly preferred.
• Prior Title Recording experience is highly preferred.
• Proficiency with Title Production Systems (SoftPro preferred), and Microsoft Office.
• High School Diploma or equivalent required.

Skills and Abilities

• Attention to detail is essential for reviewing documents, verifying information, and preventing errors that could impact property ownership.
• The ability to manage large volumes of work, maintain accurate files, and meet tight deadlines.
• Excellent verbal and written communication skills for interacting with clients and colleagues.

Rate is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason, as protected by law. The company offers a comprehensive benefits program to eligible employees, including eligibility to participate in a company-sponsored 401(k); vacation benefits; eligibility for medical, dental, vision, and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; critical care insurance; personal accidental insurance; commuter benefits; pet insurance; certain time off and leave of absence benefits; well-being benefits (e.g., employee assistance program); and other supplemental benefits (e.g. legal planning assistance; identity theft protection; pet insurance; wellness resources). Please click this link to learn more about our benefit offerings for Washington State: https://www.rate.com/careers/open-positions/disclosures Applications are being accepted on an ongoing basis.