Recording Specialist

Prioritytitleva; Virginia Beach (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

Priority Title & Escrow is seeking a full-time Recording Specialist in Virginia Beach, VA. This role involves reviewing and processing title documents for the County Recorder’s Office, ensuring accuracy and compliance. The ideal candidate will possess exceptional attention to detail and communication skills, along with proficiency in document management systems.

The position requires a high school diploma; an Associate's or Bachelor's degree in a related field is preferred. Join our dedicated team and contribute to efficient real estate solutions!

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in related field is a plus.
• Prior experience in title, escrow, real estate, or document processing preferred.
• Exceptional attention to detail and accuracy.

Responsibilities

• Review and verify the accuracy of title documents submitted for recording.
• Prepare documents for submission to the County Recorder’s Office.
• Provide excellent customer service by addressing client inquiries.

Skills

Attention to detail

Communication skills

Proficiency with document management systems

Time management

Education

High school diploma or equivalent

Associate's or Bachelor's degree in related field

Job description

Company Description

Priority Title & Escrow is headquartered in Virginia Beach. Our experienced professionals take pride in delivering efficient, accurate, and market‑priced real estate solutions. We are leading the settlement services industry across the country with our local expertise and national reach. Priority Title & Escrow blends the latest technology with local insight and nationwide expertise to produce settlement solutions our clients can count on. Fast. Efficient. Accurate. Smart.

Work with people who share your priorities – the best in the business – and gain an advantage over the competition. Become a part of Priority Title & Escrow’s Team today!

Role Description

The Recording Specialist is responsible for reviewing, processing, and recording all title documents submitted to the County Recorder’s Office, ensuring accuracy and compliance with applicable laws and regulations. This role requires attention to detail, strong organizational skills, and the ability to work collaboratively in a team‑oriented environment.

Responsibilities

Document Review and Recording

• Review and verify the accuracy, completeness, and compliance of title documents submitted for recording.
• Prepare documents for submission to the County Recorder’s Office.
• Ensure timely and accurate recording of all documents.

Process Adherence

• Follow established procedures to manage daily workflows efficiently.
• Identify and resolve discrepancies or errors in documentation.
• Maintain compliance with legal and regulatory requirements.

Communication and Collaboration

• Provide excellent customer service by addressing client inquiries related to document recording.
• Communicate effectively with internal teams to ensure seamless document handling.
• Serve as a point of contact for updates on document status.

Recordkeeping and Reporting

• Maintain accurate and organized records of all submitted and recorded documents.
• Generate reports and summaries for internal or client use as required.

Qualifications

Education

High school diploma or equivalent required; Associate's or Bachelor's degree in related field is a plus.

Experience

Prior experience in title, escrow, real estate, or document processing preferred.

Skills and Competencies

• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with document management systems and office software.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or qualifications.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule

• Core business hours are 8:30 am‑5:30 pm
• Monday through Friday

Work Location

• This is an in‑office position in Virginia Beach, VA.

Job Type

Full‑time