Recording Desk & Processing Typist

C000 Old Republic National Title Insurance Company; West Jordan (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401(k) plan with company match

Paid time off

11 company paid holidays

Job summary

Old Republic Title is seeking a Recording Desk & Processing Typist to join a stable, growing team in Utah. You will review, type, process, and submit mortgage and real estate documents for recording, coordinating with county clerks and internal partners.

This role emphasizes accuracy, data integrity, and compliance with recording workflows, including cross-training and interaction with multiple stakeholders. Possibility of overtime as needed.

Qualifications

• Mortgage & Real Estate documents knowledge and county recording process.
• High-volume typing with strong accuracy and data integrity.
• Meticulous organization to spot errors in complex paperwork.
• Independent problem-solving and adapting to changing priorities.
• Clear, professional written and verbal communication skills.
• Reliable attendance with weekday hours and overtime flexibility.

Responsibilities

• Review, package, and submit documents to county clerks and recording offices.
• Type and index real estate instruments with high accuracy, maintaining audit trails.
• Collaborate with internal teams and county representatives, providing status updates.
• Ensure compliance with policies and training deadlines; handle related admin duties.

Skills

Mortgage & Real Estate Documents

Data Entry & Typing

Attention to Detail

Problem-Solving & Initiative

Communication & Professionalism

Attendance & Punctuality

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

CENTRAL TITLE DIVISION Job Description: As a Recording Desk & Processing Typist, you will join a stable, successful, and growing team. In this role, you will be responsible for reviewing, typing, processing, and submitting critical mortgage and real estate documents for recording. You will interact with a wide variety of stakeholders, receive thorough cross-training, and play a vital role in ensuring data accuracy and compliance across our recording pipeline.

Key Responsibilities

• Document Review & Recording Operations Review mortgage, real estate, and title documents (e.g., Deeds, Deeds of Trust, Mortgages, Assignments, Satisfactions) for accuracy, completeness, and adherence to county recording guidelines. Prepare, package, and submit physical and electronic document sets to county clerks and local recording offices. Track recording status, proactively resolve county rejections or exceptions, and follow up until final recordation is confirmed.
• Typing & High-Volume Data Entry Perform accurate, high-volume typing and indexing of real estate instruments, legal descriptions, party names, and recording details into company systems. Maintain exceptional data integrity and typing accuracy under tight daily processing timelines. Update internal workflows and maintain organized audit trails for all recorded documents.
• Stakeholder Collaboration & Administrative Duties Collaborate effectively and professionally with internal teams, managers, lenders, and county representatives via email, phone, video conferencing, and in person. Own assigned projects and proactively provide regular workflow and status updates. Comply with all company policies, procedures, regulatory standards, and mandatory compliance training deadlines. Perform other related operational and administrative duties as assigned.

Qualifications & Skills

• Required Knowledge & Technical Skills: Mortgage & Real Estate Documents: Strong working knowledge of mortgage documents, real estate titles, and the end‑to‑end county recording process.
• Data Entry & Typing: Exceptional typing speed and accuracy with strong computer proficiency, including Microsoft Office Suite (Word, Excel) and Outlook.
• Attention to Detail: Meticulous organizational skills with the ability to spot errors in complex legal/real estate paperwork.
• Problem‑Solving & Initiative: Ability to act independently with sound judgment, take initiative, and adapt to changing daily priorities.
• Communication & Professional Expectations: Clear, grammatically correct, and professional written and verbal communication skills. Active listening skills and strong professional presence across all communication channels. Ability to thrive in a fast‑paced environment while handling multiple tasks under strict time constraints.
• Dependable, reliable, and punctual attendance during scheduled Monday–Friday hours, with flexibility for overtime or company events as needed.

What We Offer

• Comprehensive cross‑training across multiple functions and workflows.
• A supportive, team‑oriented work environment with exposure to key industry stakeholders.
• #LI‑KT1
• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer

For over 100 years, Old Republic Title has helped Americans protect their property rights while providing peace of mind for one of the biggest investments homeowners will make.

We work closely with title agents, real estate professionals, lenders and industry experts to secure safe and efficient real estate transactions.

We provide comprehensive title and escrow products and services for individuals, businesses and government.