Recording Specialist

Priority Title; Virginia Beach (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Priority Title in Virginia Beach is seeking a full-time Recording Specialist to review, process, and record title documents for compliance with laws and regulations. Candidates should have strong organizational skills and attention to detail.

This in-office role requires handling internal communications effectively and providing excellent customer service. A high school diploma is mandatory, with experience in real estate or document processing preferred. Join a team committed to delivering accurate and efficient solutions.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree in related field is a plus.
• Prior experience in title, escrow, real estate, or document processing preferred.
• Strong written and verbal communication skills.

Responsibilities

• Review and verify the accuracy of title documents.
• Prepare documents for submission to the County Recorder’s Office.
• Provide excellent customer service by addressing client inquiries.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency with document management systems

Education

High school diploma or equivalent

Associate's or bachelor's degree in related field

Tools

Office software

Job description

Company Overview

Priority Title & Escrow is headquartered in Virginia Beach. Our experienced professionals take pride in delivering efficient, accurate, and market‑priced real‑estate solutions. We are leading the settlement services industry across the country with local expertise and national reach. We blend the latest technology with local insight to produce settlement solutions our clients can count on: fast, efficient, accurate, smart.

Role Overview

The Recording Specialist reviews, processes, and records title documents submitted to the County Recorder’s Office, ensuring accuracy and compliance with applicable laws and regulations. This role requires attention to detail, strong organizational skills, and the ability to work collaboratively in a team‑oriented environment.

Responsibilities

• Review and verify the accuracy, completeness, and compliance of title documents submitted for recording.
• Prepare documents for submission to the County Recorder’s Office.
• Ensure timely and accurate recording of all documents.
• Follow established procedures to manage daily workflows efficiently.
• Identify and resolve discrepancies or errors in documentation.
• Maintain compliance with legal and regulatory requirements.
• Provide excellent customer service by addressing client inquiries related to document recording.
• Communicate effectively with internal teams to ensure seamless document handling.
• Serve as a point of contact for updates on document status.
• Maintain accurate and organized records of all submitted and recorded documents.
• Generate reports and summaries for internal or client use as required.

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree in related field is a plus.
• Prior experience in title, escrow, real estate, or document processing preferred.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with document management systems and office software.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule

• Core business hours are 8:30 a.m. – 5:30 p.m., Monday through Friday.

Work Location

• This is an in‑office position in Virginia Beach, VA.

Employment Type

• Full‑time.

Additional Notes

This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or qualifications.