Title Operations Coordinator

Unclassified; New York (NY); On-site; USD 34,000 - 55,000; Full time

Job summary

Unclassified in Brooklyn, NY is seeking an experienced Operations Coordinator to own the full lifecycle of title files from receipt through closing.

Ideal candidates have real estate or paralegal background, can juggle multiple files, and keep closings on track with minimal oversight.

Qualifications

• Prior real estate industry experience required.
• Background at a title company, paralegal at a real estate transactional law firm, or mortgage broker strongly preferred.
• Ability to read and prepare legal documents.
• Zoning knowledge preferred but not required; strong general paralegal experience acceptable.
• Fast-paced, detail-oriented, and able to work independently with minimal oversight.

Responsibilities

• File & Closing Management: manage title files from receipt through closing, coordinating with seller's, buyer's, and bank attorneys.
• Own daily operations, track open files, anticipate needs, and keep closings on schedule.
• Prepare pro forma title policies and title bills; review LLC and corporation documents; prepare and review legal documents and exhibits.

Skills

Real estate experience

Paralegal background

Attention to detail

Independent worker

Job description

Title Operations Coordinator | Brooklyn, NY $25 $40/hour

About the Role:

A title insurance company in Borough Park needs an experienced operations coordinator to own the full lifecycle of title files, from receipt through closing. This is a growth hire stepping into a departing secretary's role, ideal for someone with a real estate or paralegal background who can hit the ground running, juggle multiple files at once, and keep closings on track without much oversight.

Key Responsibilities:

• File & Closing Management
  • Manage title files from receipt through closing, coordinating directly with seller's attorneys, buyer's attorneys, and bank attorneys
  • Own the daily operation independently track open files, anticipate what each one needs, and keep closings on schedule
  • Be available for occasional after-hours email check-ins when a file needs to close (not a daily requirement)
• Document Preparation & Review
  • Prepare pro forma title policies and title bills, detailing premiums and fees
  • Review LLC and corporation documents submitted by transaction parties
  • Prepare and review legal documents and exhibits for clients

Specialized Knowledge:

• Zoning-related document experience is a plus

Qualifications:

• Prior real estate industry experience required
• Background at a title company, as a paralegal at a real estate transactional law firm, or at a mortgage broker's office strongly preferred
• Ability to read and prepare legal documents
• Zoning law knowledge preferred but not required candidates with strong general paralegal experience are expected to pick it up
• Fast-paced, detail-oriented, and able to work independently with minimal oversight