Title & Loan Processor: Seamless Closings & Impact

Vacatia; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Vacatia is seeking a Title/Loan Processor to ensure title and loan transactions are processed accurately, efficiently, and on time across our growing portfolio of properties. You’ll manage end-to-end processing, conduct title searches, coordinate closings, and keep borrowers informed with excellent service.

The role requires 3+ years in title processing, deed services, or real estate closing, strong attention to detail, and collaboration with lenders and internal teams.

Qualifications

• 3+ years of experience in title processing, deed services, loan processing, real estate closing, or a related field.
• Strong knowledge of real estate documentation, title searches, recording processes, trusts, probates, and vesting types.
• Working knowledge of loan closing and funding processes, including payoffs, closing disclosures, settlement statements, and wire verification.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication, customer service, and problem-solving skills.
• Ability to manage multiple transactions and deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with internal and external partners.
• Experience with Salesforce is a plus, but not required.

Responsibilities

• Manage the end-to-end processing of deed backs and title-related transactions.
• Conduct title searches to verify ownership and identify potential issues involving trusts, probates, liens, or vesting.
• Coordinate loan closings and ensure all required conditions have been satisfied.
• Keep borrowers informed of their loan progress and provide excellent customer service throughout the process.
• Coordinate the distribution of loan proceeds to the appropriate parties.
• Verify wire instructions and funding amounts for accuracy.
• Ensure funds are disbursed according to closing disclosures, settlement statements, or applicable loan agreements.
• Confirm payoff amounts for existing liens when applicable.
• Coordinate the preparation, execution, and recording of legal documents with applicable county and state authorities.
• Maintain accurate transaction records and ensure documentation is audit-ready.
• Update internal systems to reflect accurate deed, loan, and inventory status.
• Partner with internal teams, lenders, borrowers, and other stakeholders to resolve issues and keep transactions moving.
• Identify opportunities to improve processes, efficiency, and accuracy.

Skills

title processing

deed services

loan processing

real estate closing

organization

Tools

Salesforce

Job description

Vacatia is seeking a Title/Loan Processor to ensure title and loan transactions are processed accurately, efficiently, and on time across our growing portfolio of properties. You’ll manage end-to-end processing, conduct title searches, coordinate closings, and keep borrowers informed with excellent service.

The role requires 3+ years in title processing, deed services, or real estate closing, strong attention to detail, and collaboration with lenders and internal teams.