TITLE CLERK / OFFICE ADMINISTRATOR

Hireology; Belvidere (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Full-time position

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid vacation and holidays

Employee discounts

Positive team-oriented work culture

Job summary

Hamblock Ford is seeking an experienced Automotive Title Clerk / Biller / Office Administrator to join our accounting team. The role focuses on processing vehicle titles, registrations, and related documents to keep deals and records accurate.

The ideal candidate is detail-oriented, organized, and able to manage multiple deadlines in a fast-paced dealership setting. Experience with dealership accounting and Dealertrack is a plus; this is a full-time position with competitive benefits.

Qualifications

• Automotive dealership accounting, billing, or title experience preferred.
• Experience billing/capping vehicle deals is strongly preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple deadlines and prioritize effectively.
• Proactive approach to schedules and outstanding items.
• Strong communication and problem-solving skills.
• Ability to work independently while also being part of a team.
• Dealertrack experience is a plus.

Responsibilities

• Review, bill, and cap new and used vehicle deals.
• Verify deal paperwork for accuracy and completeness before posting.
• Process vehicle titles, registrations, and related documentation.
• Submit and track title work and follow up on outstanding titles, lien releases, and other required documents.
• Maintain and reconcile license and title schedules.
• Process and monitor manufacturer incentives and related receivables.
• Follow up on outstanding accounting schedules and aging items.
• Process dealer trades and wholesale transactions as needed.
• Scan and maintain deal jackets and dealership records.
• Assist with accounts payable and other accounting functions.
• Communicate with customers, lenders, lienholders, managers, and state agencies to resolve issues.
• Identify discrepancies and proactively follow through until they are resolved.
• Provide additional accounting and administrative support as needed.

Skills

Automotive dealership accounting

Billing/title experience

Attention to detail

Organization

Time management

Proactive communication

Problem solving

Independent worker

Dealertrack experience

Tools

Dealertrack

Job description

NOW HIRING AUTOMOTIVE TITLE CLERK / BILLER / OFFICE ADMINISTRATOR

Hamblock Ford

Hamblock Ford is looking for an experienced, detail-orientedAutomotive Title Clerk / Biller / Office Administrator to join our accounting team.

This position plays an important role in keeping our dealership office running smoothly and accurately. The ideal candidate is organized, dependable, proactive, and comfortable managing multiple responsibilities and deadlines in a fast-paced dealership environment.

Responsibilities

• Review, bill, and cap new and used vehicle deals
• Verify deal paperwork for accuracy and completeness before posting
• Process vehicle titles, registrations, and related documentation
• Submit and track title work and follow up on outstanding titles, lien releases, and other required documents
• Maintain and reconcile license and title schedules
• Process and monitor manufacturer incentives and related receivables
• Follow up on outstanding accounting schedules and aging items
• Process dealer trades and wholesale transactions as needed
• Scan and maintain deal jackets and dealership records
• Assist with accounts payable and other accounting functions
• Communicate with customers, lenders, lienholders, managers, and state agencies to resolve issues
• Identify discrepancies and proactively follow through until they are resolved
• Provide additional accounting and administrative support as needed

What We're Looking For

• Automotive dealership accounting, billing, or title experience preferred
• Experience billing/capping vehicle deals is strongly preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple deadlines and prioritize effectively
• Proactive approach to schedules and outstanding items
• Strong communication and problem-solving skills
• Ability to work independently while also being part of a team
• Dealertrack experience is a plus

What We Offer

• Competitive pay based on experience
• Full-time position
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid vacation and holidays
• Employee discounts
• Positive, team-oriented work environment

If you have dealership office experience and take pride in keeping deals, titles, and accounting accurate and moving forward, we'd love to hear from you.