Title Assistant

SearchPros; Sacramento (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Great team environment

Job summary

A title and escrow firm seeks an organized candidate for a full-time, on-site role in Sacramento, California. The candidate will conduct property title searches, utilize TitlePoint FAST, and assist with documents and compliance. Strong communication and customer service skills along with proficiency in notary and escrow tasks are essential. A high school diploma and additional certifications are advantageous. Join a great team environment focused on accuracy and efficiency.

Qualifications

• Strong communication and customer service skills for effective client interaction.
• Knowledge in Notary and Escrow to support title-related functions.
• Basic understanding of accounting for accurate record-keeping.
• Highly organized with attention to detail for managing tasks.
• Familiarity with title industry processes is a plus.
• Proficient in using standard office software.

Responsibilities

• Conduct property title searches using APN, owner name, and legal descriptions.
• Utilize TitlePoint FAST for various ownership and tax-related research.
• Perform Date Down searches identifying new recordings since the last effective date.
• Assist in resolving title issues and updating exceptions as necessary.
• Ensure compliance with company standards and production deadlines.
• Collaborate with escrow, closing, and post-close teams.

Skills

Strong communication skills

Customer service skills

Proficiency in Notary tasks

Proficiency in Escrow tasks

Accounting principles understanding

Organizational skills

Attention to detail

Familiarity with title industry processes

Proficiency in office software

Education

High school diploma or equivalent

Notary Public Certification (advantageous)

Escrow Officer Certification (advantageous)

Tools

TitlePoint FAST (First American program)

Job description

Busy title office in Gold River, CA. looking for a candidate with Title or Escrow to work in a

Great team environment!

• Conduct property title searches using APN, owner name, and legal description
• Utilize TitlePoint FAST (First American program) to research:
• Ownership and vesting
• Open liens and encumbrances
• Tax status and recorded documents
• Perform Date Down (DTD) searches to identify any recordings since the last effective date, including:
• Deeds
• Liens and releases
• Judgments
• Bankruptcies
• Review and reconcile APN discrepancies across assessor, recorder, and title systems
• Verify legal descriptions and ensure correct parcel identification
• Assist with clearing title issues and updating exceptions as needed
• Maintain compliance with underwriting and company standards
• Meet production deadlines while maintaining a high level of accuracy
• Collaborate with escrow, closing, and post‑close teams as needed

Role Description

This is a full-time, on-site role, this candidate will support the title and escrow process by preparing documents, managing records, handling customer inquiries, and assisting with title and notary services. Additional responsibilities include maintaining accurate records, liaising with clients and external agencies, and ensuring compliance with organizational and legal standards.

• Conduct property title searches using APN, owner name, and legal description
• Utilize TitlePoint FAST (First American program) to research:
• Ownership and vesting
• Open liens and encumbrances
• Tax status and recorded documents
• Perform Date Down (DTD) searches to identify any recordings since the last effective date, including:
• Deeds
• Liens and releases
• Judgments
• Bankruptcies
• Review and reconcile APN discrepancies across assessor, recorder, and title systems
• Verify legal descriptions and ensure correct parcel identification
• Assist with clearing title issues and updating exceptions as needed
• Maintain compliance with underwriting and company standards
• Meet production deadlines while maintaining a high level of accuracy
• Collaborate with escrow, closing, and post‑close teams as needed

Qualifications

• Strong communication and customer service skills for effectively interacting with clients and team members
• Proficiency or knowledge in Notary and Escrow tasks to support title-related functions
• Basic understanding of accounting principles for maintaining accurate financial records
• Highly organized with attention to detail and the ability to manage multiple tasks efficiently
• Familiarity with title industry processes and procedures is a plus
• Proficiency in using standard office software and tools
• High school diploma or equivalent; additional certifications (e.g., Notary Public, Escrow Officer Certification) are advantageous