Escrow Assistant

W009 Old Republic Title & Escrow of Hawaii, Ltd.; Koloa (HI); On-site; USD 19,000 - 33,000; Full time

Benefits offered by this job

Comprehensive medical benefits

401(k) plan with company match

Paid holidays and time off

Job summary

Old Republic Title in Hawaii is seeking an Escrow Assistant to support real estate transactions from the Koloa office. You will open, process, and close refinance and sale transactions under guidance, communicating with lenders, principals, and realtors to keep all parties informed and aligned.

One year of escrow or real estate experience is preferred. The role requires attention to detail, independence, and the ability to manage multiple tasks in a fast-paced setting.

Qualifications

• Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
• Strong attention to detail with excellent organizational skills.
• Ability to work in a fast-paced environment and meet tight deadlines.

Responsibilities

• Verifies and reviews information in the preliminary report/title commitment while clearing title requirements.
• Pull tax rolls from assessor and review for accuracy and liens.
• Assist in quoting our fees and charges.
• Request/authorize loans to fund and disburse funds including payoffs.
• Schedule appointments and assemble documents for signing inside and outside the office.

Skills

MS Office & Outlook

Attention to detail

Time management

Effective communication

Job description

WESTERN TITLE DIVISION Job Description:

As an Escrow Assistant at Old Republic Title, you will play a vital role in the seamless execution of real estate transactions, ensuring that every step is meticulously managed with precision and care. You will be entrusted with the responsibility of opening, processing, and closing refinance and sale transactions under the guidance of experienced professionals. Your role will require you to communicate effectively with lenders, principals, realtors, co-workers, and other department personnel, ensuring that everyone is informed and aligned throughout the process.

• This is an office-based position from 8am to 5pm on a daily basis in our Koloa office. Remote applicants will not be considered. In this position, you will take charge of reviewing and verifying information in preliminary reports and title commitments, while also clearing title requirements by researching discrepancies and securing lien releases. You'll be tasked with pulling tax rolls, assembling signing documents, and scheduling appointments both inside and outside the office. Your attention to detail will be critical as you upload documents into our electronic filing system, document all conversations related to each file, and prepare funding packages with accuracy and efficiency. You'll thrive in a fast-paced environment, where your ability to work independently, prioritize multiple tasks, and meet tight deadlines will be key to your success.
• One year of escrow or real estate experience is strongly preferred but not required.

Essential Duties and Responsibilities:

• Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances.
• Pull tax roll from assessor and review for accuracy and potential assessments and/or liens.
• Assist in quoting our fees and charges.
• Request/authorize loans to fund, receipt in funds, disburse funds including but not limited to sending out payoffs.
• Schedule appointments, assembling documents for signing for both inside and outside of the office.
• Assist with customer(s) signing of documents inside the office, as assigned by Escrow Officer and/or Branch Manager.
• Upload all documents in appropriate category in the electronic filing system.
• Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file.
• Assemble and submit completed Policy Write Up Instruction to the Title Department. This includes reviewing all documents to be recorded for accuracy and completeness.
• Prepare funding packages, provide conditions, receipt in funds.
• Complies with Company policies, procedures, Employee Handbook, regulatory requirements and complete mandatory company compliance training by prescribed deadlines.
• At a minimum, the ability to work your scheduled office hours, Monday through Friday.
• Ability to work overtime as requested by management.
• Dependable, reliable and punctual attendance is required, which may include attendance at after-hour company events.
• Other duties that may be assigned.

Knowledge and Skills Required:

• Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
• Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
• Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
• Ability to act independently with sound judgment and take initiative.
• Written and verbal communications are clear, grammatically correct and business appropriate.
• Must be able to perform the essential job functions of Receptionist position.
• May be required to back-up and/or assist the Receptionist as needed.
• Knowledge of title insurance policies, endorsements and title pricing a plus.
• Knowledge of escrow documents, escrow fees and terminology a plus.

#LI-KT1

Position's Pay Range:

Position's Pay Range: $20.00 - $24.00/hour

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies)

For California applicants.

Old Republic Title is an Equal Opportunity Employer

For over 100 years, Old Republic Title has helped Americans protect their property rights while providing peace of mind for one of the biggest investments homeowners will make.

We work closely with title agents, real estate professionals, lenders and industry experts to secure safe and efficient real estate transactions.

We provide comprehensive title and escrow products and services for individuals, businesses and government.