Timekeeping Coordinator

ABM industries; Virginia; Presencial; USD 36.000 - 50.000; Jornada completa

Descripción de la vacante

ABM Industries is hiring a Timekeeping Coordinator to support operations at Charlotte Douglas International Airport (CLT). This role handles prevailing wage and certified payroll tasks, payroll assistance, and onboarding duties, ensuring accurate pay for PW projects.

You will work with the Operations Manager and Project Managers, manage PTO requests, coordinate onboarding, training, and HR-related forms, and provide essential admin support while reporting to management.

Formación

• Proven prevailing wage and certified payroll experience.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in prevailing wage / certified payroll.
• High school diploma or equivalent; college degree preferred

Responsabilidades

• Assist the Operations Manager and/or Project Managers with any admin duties.
• Conduct and answer phone calls/emails & door access intercom system.
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Maintain files and documents organized for easy management access.
• Complete and send off Employee change forms. HR related functions
• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed.
• Create new employee personnel folders, and maintain all employee files.
• Disposition applicants as needed. Onboard new employees
• Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
• Complete employment verification requests.
• Assist managers/HR staff with unemployment claims.
• Forward Garnishments.
• Create a monthly discrepancy for Anniversary pay and submit to payroll.
• Assist hourly employees with any questions or concerns.

Conocimientos

Prevailing wage experience

Certified payroll experience

Time management

Attention to detail

Written and verbal communication

Organizational skills

MS Office

Teamwork

Multitasking

Problem solving

Educación

High school diploma or equivalent

College degree preferred

Herramientas

MS Office

Descripción del empleo

ABM is hiring a Timekeeping Coordinator to support our team at Charlotte Douglas International Airport (CLT). This role is responsible for all prevailing wage and certified payroll related tasks including submittal of all required CPR related paperwork, communication with PW CPR customers as well as ABM project management staff, and ensuring that all technicians are paid the correct prevailing wage rate for every PW project.

The certified payroll coordinator will work closely with the payroll administrator and PM's in managing all PTO requests. The certified payroll coordinator will also be expected to assist in facilitating basic office administrative tasks including, but not limited to, corresponding directly with ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Operations Manager and provides additional support to the Assistant Account Managers as needed.

This is a fulltime, onsite role 5 days/week (Mon-Fri) at Charlotte Douglas International Airport (CLT).

The pay for this role is 31.00/hr. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

Key Responsibilities:

• Assist the Operations Manager and/or Project Managers with any admin duties.
• Conduct and answer phone calls/emails & door access intercom system.
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Maintain files and documents organized for easy management access.
• Complete and send off Employee change forms. HR related functions
• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed.
• Create new employee personnel folders, and maintain all employee files.
• Disposition applicants as needed. Onboard new employees
• Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
• Complete employment verification requests.
• Assist managers/HR staff with unemployment claims.
• Forward Garnishments.
• Create a monthly discrepancy for Anniversary pay and submit to payroll.
• Assist hourly employees with any questions or concerns.

Key Qualifications:

• Proven prevailing wage and certified payroll experience.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in prevailing wage / certified payroll.
• High school diploma or equivalent; college degree preferred

Certified Payroll Coordinator - top skills & proficiencies:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis - Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Typing Skills
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience