Project Coordinator

ABM industries; Richmond (VA); On-site; USD 45,000 - 83,000; Full time

Benefits offered by this job

Bonus program

Benefits package

Job summary

ABM Industries is seeking a detail-oriented office administrator to manage payroll entry, filing, onboarding, and general clerical duties at our Richmond, VA location.

The role requires strong Excel skills, data accuracy, and the ability to work independently with minimal supervision while coordinating with managers and vendors.

Qualifications

• Experience in office administration, operations support, or coordination roles.
• High proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and accurate data entry in time-sensitive tasks.

Responsibilities

• Payroll entry: enter data from timesheets into payroll system weekly, ensure approvals by 4p EST.
• Safety and certification tracking: move certs from emails to SharePoint folders and distribute on request.
• PPE and office supplies: coordinate stock with vendors and keep branch items stocked.
• Employee onboarding: guide new hires through online training and track progress.
• Office reception and shipping: manage access badges and shipping labels; coordinate vendor visits.
• General clerical support: maintain digital files and handle routine tasks in Office apps.
• Employee expenses: enter expenses into software for manager approval.
• Site submittals and badging: file and track submittals and site badges.

Skills

Microsoft Office

Data entry

Time management

Communication

Detail-oriented

Independent learning

Tools

SharePoint

Payroll systems

Expense software

Email/Calendar tools

Job description

Pay

Pay: $45,000 - $83,000 annually

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.

Benefits

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2026 Employee Benefits | Staff & Management

Responsibilities

• Payroll entry. This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.


• Safety and Technical Certification tracking. This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.


• PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.


• Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.


• Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.


• General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.


• Employee Expenses: Manage employee expense entry into software so managers can approve charges.


• Responsible for project submittals and filing for site badging

Qualifications

• Proven experience in office administration, operations support, or coordination roles.


• Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.


• High level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.


• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.


• Strong organizational skills with the ability to maintain digital files, track certifications, and manage documentation.


• Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.


• Experience handling confidential information with professionalism and discretion.


• Comfortable learning new systems (payroll systems, SharePoint, onboarding/training platforms, expense software).


• Customer-service mindset with the ability to support internal teams and respond to operational needs quickly.


• Office Hours: 8 a.m. - 4 p.m. M-F non-holiday