Onsite Prevailing Wage Timekeeping Coordinator

ABM industries; Virginia; On-site; USD 36,000 - 50,000; Full time

Job summary

ABM Industries is hiring a Timekeeping Coordinator to support operations at Charlotte Douglas International Airport (CLT). This role handles prevailing wage and certified payroll tasks, payroll assistance, and onboarding duties, ensuring accurate pay for PW projects.

You will work with the Operations Manager and Project Managers, manage PTO requests, coordinate onboarding, training, and HR-related forms, and provide essential admin support while reporting to management.

Qualifications

• Proven prevailing wage and certified payroll experience.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in prevailing wage / certified payroll.
• High school diploma or equivalent; college degree preferred

Responsibilities

• Assist the Operations Manager and/or Project Managers with any admin duties.
• Conduct and answer phone calls/emails & door access intercom system.
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Maintain files and documents organized for easy management access.
• Complete and send off Employee change forms. HR related functions
• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed.
• Create new employee personnel folders, and maintain all employee files.
• Disposition applicants as needed. Onboard new employees
• Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
• Complete employment verification requests.
• Assist managers/HR staff with unemployment claims.
• Forward Garnishments.
• Create a monthly discrepancy for Anniversary pay and submit to payroll.
• Assist hourly employees with any questions or concerns.

Skills

Prevailing wage experience

Certified payroll experience

Time management

Attention to detail

Written and verbal communication

Organizational skills

MS Office

Teamwork

Multitasking

Problem solving

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office

Job description

ABM Industries is hiring a Timekeeping Coordinator to support operations at Charlotte Douglas International Airport (CLT). This role handles prevailing wage and certified payroll tasks, payroll assistance, and onboarding duties, ensuring accurate pay for PW projects.

You will work with the Operations Manager and Project Managers, manage PTO requests, coordinate onboarding, training, and HR-related forms, and provide essential admin support while reporting to management.