Time & Attendance Specialist — On-site Billing & Payroll

Premier Community Supports LLC; Medford (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, vision benefits

PTO (up to 80 hours per year)

401K after 90 days with up to 4% match

Pay Period: 1st and 16th

Training and professional development

Meaningful team environment

Collaborative leadership

Job summary

Premier Community Supports LLC is seeking a Time & Attendance Specialist in Medford, OR. You will support accurate timekeeping, billing, payroll, and compliance, working with DSPs, case managers, and cross-functional teams to ensure hours are documented and billed correctly.

The role drives operational efficiency, reconciles discrepancies, and helps maximize billable hours while maintaining documentation and compliance standards.

Qualifications

• High school diploma or GED required; one year of billing, payroll, timekeeping, accounting, or related experience preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with QuickBooks or timekeeping/payroll systems preferred.
• Strong attention to detail, organization, problem-solving, communication, and analytical skills.
• Ability to work independently, exercise sound judgment, manage competing priorities, and maintain confidentiality.
• Ability to work effectively with DSPs, Individuals, families/guardians, management teams, and community partners.

Responsibilities

• Partner with Lead Billing Specialist to complete semi-monthly and as-needed billing for services provided.
• Reconcile billable hours worked against hours paid and identify discrepancies requiring correction.
• Collaborate with Case Management Entities and community partners to support accurate and timely payment for services.
• Research and resolve unbillable hours by identifying and correcting exceptions and documentation concerns.
• Work with DSPs, Individuals, families/guardians, and management to resolve billing-related issues.
• Conduct daily reviews of time and attendance records, including missed punches and anomalies.
• Review attendance requests to verify compliance with authorized hours and supporting documentation.
• Monitor time and attendance against authorized service hours to maximize billable hours.
• Identify trends in timekeeping issues and communicate corrective actions to county management.
• Support accurate resolution of timekeeping discrepancies to minimize payroll and billing errors.
• Support service managers with billing questions, DSP accountability, timekeeping concerns, and follow-up.
• Collaborate with supervisors to correct timecard errors and manage overtime.
• Identify opportunities to increase regular hours and reduce overtime while maintaining support for Individuals.

Skills

Attention to detail

Organization

Problem-solving

Communication

Analytical skills

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

Premier Community Supports LLC is seeking a Time & Attendance Specialist in Medford, OR. You will support accurate timekeeping, billing, payroll, and compliance, working with DSPs, case managers, and cross-functional teams to ensure hours are documented and billed correctly.

The role drives operational efficiency, reconciles discrepancies, and helps maximize billable hours while maintaining documentation and compliance standards.