Time & Attendance Specialist

Premier Community Supports LLC; Medford (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, vision benefits

PTO (up to 80 hours per year)

401K after 90 days with up to 4% match

Pay Period: 1st and 16th

Training and professional development

Meaningful team environment

Collaborative leadership

Job summary

Premier Community Supports LLC is seeking a Time & Attendance Specialist in Medford, OR. You will support accurate timekeeping, billing, payroll, and compliance, working with DSPs, case managers, and cross-functional teams to ensure hours are documented and billed correctly.

The role drives operational efficiency, reconciles discrepancies, and helps maximize billable hours while maintaining documentation and compliance standards.

Qualifications

• High school diploma or GED required; one year of billing, payroll, timekeeping, accounting, or related experience preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with QuickBooks or timekeeping/payroll systems preferred.
• Strong attention to detail, organization, problem-solving, communication, and analytical skills.
• Ability to work independently, exercise sound judgment, manage competing priorities, and maintain confidentiality.
• Ability to work effectively with DSPs, Individuals, families/guardians, management teams, and community partners.

Responsibilities

• Partner with Lead Billing Specialist to complete semi-monthly and as-needed billing for services provided.
• Reconcile billable hours worked against hours paid and identify discrepancies requiring correction.
• Collaborate with Case Management Entities and community partners to support accurate and timely payment for services.
• Research and resolve unbillable hours by identifying and correcting exceptions and documentation concerns.
• Work with DSPs, Individuals, families/guardians, and management to resolve billing-related issues.
• Conduct daily reviews of time and attendance records, including missed punches and anomalies.
• Review attendance requests to verify compliance with authorized hours and supporting documentation.
• Monitor time and attendance against authorized service hours to maximize billable hours.
• Identify trends in timekeeping issues and communicate corrective actions to county management.
• Support accurate resolution of timekeeping discrepancies to minimize payroll and billing errors.
• Support service managers with billing questions, DSP accountability, timekeeping concerns, and follow-up.
• Collaborate with supervisors to correct timecard errors and manage overtime.
• Identify opportunities to increase regular hours and reduce overtime while maintaining support for Individuals.

Skills

Attention to detail

Organization

Problem-solving

Communication

Analytical skills

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

Description

Location: Medford, OR (On-site)

About Premier Community Supports

Premier Community Supports, LLC hires Direct Support Professionals (DSPs) who provide high-quality, person-centered care to Individuals living with Intellectual and Developmental Disabilities through in-home and community-based services, including day programs, positive behavior supports, and 24-hour residential assistance. Founded on integrity, quality, and a genuine passion for our work, our experienced team reliably delivers safe, engaging, and customized care.

We partner closely with families, guardians, case managers, and other caregivers to deeply understand the Individual’s needs and goals. Through collaborative planning and a fun, supportive environment, we empower Individuals to thrive at home and in the community.

About the Role

As a Time & Attendance Specialist, you will play a key role in supporting accurate timekeeping, billing, payroll, and compliance processes. Working closely with the Time & Attendance Administrator, Lead Billing Specialist, service managers, DSPs, and cross-functional teams, you will help ensure services are accurately documented, authorized hours are appropriately utilized, and billable services are submitted accurately and on time. Your responsibilities will include:

Billing & Reconciliation

• Partner with the Lead Billing Specialist to complete semi-monthly and as-needed billing for services provided.
• Reconcile billable hours worked against hours paid and identify discrepancies requiring correction.
• Collaborate with Case Management Entities, Community Developmental Disabilities Programs, and other community partners to support accurate and timely payment for services provided by Premier Community Supports.
• Research and resolve unbillable hours by identifying and correcting exceptions, eligibility issues, documentation concerns, and other billing discrepancies.
• Work directly with DSPs, Individuals, families/guardians, and management teams as needed to resolve billing-related issues.

Timekeeping & Attendance

• Conduct daily reviews of employee time and attendance records, including missed punches, punch anomalies, classification errors, and other timekeeping exceptions.
• Review attendance requests to verify compliance with authorized hours and ensure required meaningful progress notes and supporting documentation are included.
• Monitor time and attendance against authorized service hours to proactively identify over-clocking, underutilization, and opportunities to maximize appropriate billable hours.
• Identify recurring timekeeping and clocking issues and communicate trends and recommended corrective actions to county management teams.
• Support accurate and timely resolution of timekeeping discrepancies to minimize payroll and billing errors.

DSP Employee & Management Support

• Support service managers with billing-related questions, DSP accountability, timekeeping concerns, and recommendations for appropriate follow-up.
• Partner with DSPs and county management teams to resolve inaccurate or incomplete time-clocking activities and related issues.
• Collaborate with supervisors to correct timecard errors, monitor and manage overtime, and address DSP questions related to timekeeping and payroll systems.
• Identify opportunities to increase regular hours worked by existing DSPs and reduce unnecessary reliance on overtime while maintaining appropriate and consistent support for Individuals.
• Provide clear, timely communication and guidance to employees and managers regarding timekeeping expectations, processes, and system use.

Compliance & Operational Improvement

• Monitor timekeeping and billing practices to identify inefficiencies between hours worked, clocked, authorized, and billed.
• Recommend and implement corrections or process improvements that increase billing accuracy, compliance, and operational efficiency.

Other Duties

• Perform additional duties, projects, and organizational initiatives as assigned to support Premier Community Supports' operational needs and mission.

Requirements

Qualifications & Requirements

• High school diploma or GED required; one year of billing, payroll, timekeeping, accounting, or related experience preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with QuickBooks or timekeeping/payroll systems preferred.
• Strong attention to detail, organization, problem-solving, communication, and analytical skills.
• Ability to work independently, exercise sound judgment, manage competing priorities, and maintain confidentiality.
• Ability to work effectively with DSPs, Individuals, families/guardians, management teams, and community partners.
• Valid driver’s license and/or government-issued identification, as applicable to the role. If driving is required, must maintain an acceptable driving record and current automobile insurance.
• Successfully complete and maintain all required state and agency background checks, certifications, credentials, and training, including CPR/First Aid and other position-specific requirements.

What We Offer

• Health, dental, vision benefits available with 75% of employee cost paid by Premier
• Accrue up to 80 hours of PTO (paid time off) per year
• 401K offered after 90 days of employment with up to 4% employer match
• Pay Period: 1st and 16th of the month
• Training and professional development opportunities
• A fulfilling role where your work truly makes a difference
• A collaborative team environment with supportive leadership and meaningful peer relationships

Why Join Us

Be part of a growing organization where your work directly supports teams, strengthens operations, and helps deliver quality services to the community.

Empower Lives. Build Futures. Join Our Team!