Time & Attendance Coordinator

Kelso Building Services; Ogden (UT); On-site; USD 25,000 - 33,000; Full time

Job summary

Kelso Building Services in Ogden, Utah is seeking a Timekeeper to accurately track employee hours, manage time records, and support payroll for HVAC service and installation projects. You will help keep labor costs properly documented and ensure payroll records are complete and compliant.

This role requires 1–2 years in timekeeping or payroll, a high school diploma (associate preferred), proficiency with Excel, and experience with timekeeping software.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Minimum 1–2 years of experience in timekeeping, payroll administration, accounting, or administrative support.
• Experience in construction, HVAC, or field service industries preferred.
• Strong understanding of payroll processes and labor tracking.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with payroll or timekeeping software is a plus.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Responsibilities

• Maintain accurate daily time and attendance records for HVAC technicians, installers, dispatchers, and support staff.
• Review employee timesheets for completeness and accuracy.
• Enter, verify, and reconcile timekeeping data in payroll and workforce management systems.
• Track employee overtime, PTO, holidays, sick leave, and other schedule adjustments.
• Coordinate with field supervisors and managers to resolve timecard discrepancies.
• Generate labor reports for management, payroll, and project tracking purposes.
• Assist with weekly and bi-weekly payroll preparation.
• Maintain confidential employee records and ensure compliance with company policies.
• Monitor labor allocation to service calls, installation projects, and maintenance contracts.
• Support audits and provide documentation as needed.
• Collaborate with HR, accounting, and operations teams to ensure accurate workforce reporting.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Accountability

Confidential information handling

Fast-paced environment adaptability

Education

Associate degree in Business Administration, Accounting, or related field

Tools

Excel

Payroll/timekeeping software

Job description

Position Summary

We are seeking a detail-oriented and organized Timekeeper to join our team in Ogden, Utah. The Timekeeper is responsible for accurately tracking employee work hours, managing time records, supporting payroll processes, and ensuring labor costs are properly documented across service, and install projects. This role is critical to maintaining accurate payroll records and supporting efficient workforce management.

Location

Ogden, Utah

Key Responsibilities

• Maintain accurate daily time and attendance records for HVAC technicians, installers, dispatchers, and support staff.
• Review employee timesheets for completeness and accuracy.
• Enter, verify, and reconcile timekeeping data in payroll and workforce management systems.
• Track employee overtime, PTO, holidays, sick leave, and other schedule adjustments.
• Coordinate with field supervisors and managers to resolve timecard discrepancies.
• Generate labor reports for management, payroll, and project tracking purposes.
• Assist with weekly and bi-weekly payroll preparation.
• Maintain confidential employee records and ensure compliance with company policies.
• Monitor labor allocation to service calls, installation projects, and maintenance contracts.
• Support audits and provide documentation as needed.
• Collaborate with HR, accounting, and operations teams to ensure accurate workforce reporting.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Minimum 1-2 years of experience in timekeeping, payroll administration, accounting, or administrative support.
• Experience in construction, HVAC, or field service industries preferred.
• Strong understanding of payroll processes and labor tracking.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with payroll or timekeeping software is a plus.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Preferred Traits

• Reliable and dependable
• Highly organized
• Strong sense of accuracy and accountability
• Ability to handle confidential information professionally
• Comfortable working in a fast-paced HVAC service environment

Work Schedule: Monday through Friday, with occasional overtime as needed.