Time & Attendance Coordinator

Socket.dev; Ogden (UT); On-site; USD 25,000 - 29,000; Full time

Job summary

Kelso Industries is seeking a Timekeeper in Ogden, Utah to accurately track employee work hours and manage time records. You will support payroll processes, monitor labor costs, and ensure proper documentation across service, installation projects, and maintenance contracts.

The role requires a detail-oriented, organized professional with 1–2 years in timekeeping or payroll administration, strong Excel skills, and good communication.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Minimum 1–2 years of experience in timekeeping, payroll administration, accounting, or administrative support.
• Experience in construction, HVAC, or field service industries preferred.
• Strong understanding of payroll processes and labor tracking.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with payroll or timekeeping software is a plus.

Responsibilities

• Maintain accurate daily time and attendance records for technicians, installers, dispatchers, and staff.
• Review employee timesheets for completeness and accuracy.
• Enter, verify, and reconcile timekeeping data in payroll systems.
• Track overtime, PTO, holidays, sick leave, and schedule adjustments.
• Coordinate with field supervisors to resolve timecard discrepancies.
• Generate labor reports for management, payroll, and project tracking.
• Assist with weekly and bi-weekly payroll preparation.
• Maintain confidential employee records and ensure policy compliance.
• Monitor labor allocation to service calls, installations, and maintenance contracts.
• Support audits and provide documentation as needed.
• Collaborate with HR, accounting, and operations to ensure accurate workforce reporting.

Skills

Timekeeping

Payroll administration

Attention to detail

Excel

Communication

Education

Associate degree in Business Administration, Accounting, or related field

High school diploma or equivalent

Tools

Payroll software

Timekeeping software

Microsoft Excel

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Location:

Ogden, Utah

Pay

$18-$21 per hour

Position Summary

We are seeking a detail-oriented and organized Timekeeper to join our team in Ogden, Utah. The Timekeeper is responsible for accurately tracking employee work hours, managing time records, supporting payroll processes, and ensuring labor costs are properly documented across service, and install projects. This role is critical to maintaining accurate payroll records and supporting efficient workforce management.

Key Responsibilities

• Maintain accurate daily time and attendance records for HVAC technicians, installers, dispatchers, and support staff.
• Review employee timesheets for completeness and accuracy.
• Enter, verify, and reconcile timekeeping data in payroll and workforce management systems.
• Track employee overtime, PTO, holidays, sick leave, and other schedule adjustments.
• Coordinate with field supervisors and managers to resolve timecard discrepancies.
• Generate labor reports for management, payroll, and project tracking purposes.
• Assist with weekly and bi-weekly payroll preparation.
• Maintain confidential employee records and ensure compliance with company policies.
• Monitor labor allocation to service calls, installation projects, and maintenance contracts.
• Support audits and provide documentation as needed.
• Collaborate with HR, accounting, and operations teams to ensure accurate workforce reporting.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Minimum 1-2 years of experience in timekeeping, payroll administration, accounting, or administrative support.
• Experience in construction, HVAC, or field service industries preferred.
• Strong understanding of payroll processes and labor tracking.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with payroll or timekeeping software is a plus.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Preferred Traits

• Reliable and dependable
• Highly organized
• Strong sense of accuracy and accountability
• Ability to handle confidential information professionally
• Comfortable working in a fast-paced HVAC service environment

Work Schedule

Monday through Friday, with occasional overtime as needed.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business