Third-Party Billing Coordinator, Fiscal Services

UT Tyler; San Antonio (TX); Hybrid; USD 32,000 - 53,000; Full time

Job summary

The University of Texas at San Antonio (UTSA) is seeking a Third-Party Billing Coordinator in Fiscal Services to manage billing and reconciliations for external vendors and agencies. The role supports compliance with institutional and regulatory standards and offers a path from entry level to professional advancement.

Responsibilities include vendor invoicing, applying payments, monthly reconciliations, and year-end distributions, with occasional travel for meetings.

Qualifications

• Bachelor's Degree in a related field.
• One (1) year of third-party billing/invoicing or related work experience.
• Ability to maintain security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
• Advanced proficiency in Microsoft Excel is preferred but not required.
• Ability to effectively manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.

Responsibilities

• Provide customer service through billing and collections of third‑party vendors.
• Scan employer provided financial authorization and tuition assistance forms to Xtender and apply to student accounts.
• Direct invoicing of vendors and military agencies; apply payments, reconcile monthly, process refunds.
• Perform end-of-year reconciliation and distribution of third-party receivables.
• Plan and schedule quarterly departmental team training meetings.
• Oversee scanning/indexing of checks to Receivables Edge for deposit.
• Oversee Fiscal Account Specialist and act as backup as needed.
• Perform other duties as assigned.

Skills

Communication

Time Management

Customer Service

Detail Oriented

Education

Bachelor's Degree in a related field

Tools

Microsoft Excel

Job description

Third-Party Billing Coordinator, Fiscal Services

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range: Up to $53,196 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted and open until filled. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume and Cover Letter are required

Job Summary

The Third Party Billing Coordinator performs billing and reconciliations involving third party billing and accounts. This role ensures compliance with institutional and regulatory standards. The position performs routine assignments in the entry level to a professional job progression.

Core Responsibilities

• Responsible for providing customer service through billing and collections of third-party vendors. Must exercise independent thought and judgment over non-routine accounting problems.
• Scans all employer provided financial authorization and tuition assistance forms to Xtender and apply to student accounts.
• Responsible for direct invoicing of vendors and military agencies; applying payments to vendor accounts, monthly reconciliations, chargebacks to students and processing refunds.
• Performs end-of-year reconciliation and distribution of third-party receivables.
• Plans and schedules quarterly departmental team training meetings.
• Assists in overseeing the scanning/indexing of checks to Receivables Edge for deposit to JPMorgan Chase account.
• Assists in overseeing Fiscal Account Specialist.
• Acts as backup for Fiscal Account Specialist and various back-office duties, as needed.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• At the department's discretion, additional experience may substitute for education on a one-for-one basis.
• One (1) year of third-party billing/invoicing or related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Advanced proficiency in Microsoft Excel is preferred but not required.
• Ability to effectively manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.

Knowledge, Skills, and Abilities

• Communication
• Time Management
• Customer Service
• Detail Oriented

Working Conditions

• Office Environment. Ability to travel to and from meetings, training sessions or other business-related events. Workdays, areas, and work hours may vary based on the needs of the department.

Physical Demands

• Ability to exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects.

This position will work both on UT San Antonio Downtown campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affidavitive Action Program in compliance with all government requirements to ensure nondiscrimination.