Business Service Center Specialist III - Fiscal Support

University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 55,000 - 60,000; Full time

Job summary

The University of Texas at San Antonio seeks a Business Service Center Specialist III to support financial and business transactions across the campus. This role analyzes and updates procedures to improve efficiency and productivity, ensuring accuracy in accounting, budgeting, purchasing, and reporting.

The position combines on-campus and remote work within Texas, with confidentiality and strong customer service as core requirements.

Qualifications

• Bachelor's degree can substitute for experience.
• Seven years of progressive fiscal experience.
• Strong knowledge of accounting, budgeting, and reporting.

Responsibilities

• Manages complex financial and business transactions and may provide leadership to BSC staff.
• Reviews, analyzes, and posts transactions in university systems across accounting, budgeting, purchasing, travel, and scheduling.
• Trains staff on accounting, purchasing, travel, and reconciliation of accounts; may supervise others.
• Collaborates with unit manager to improve data integration and cross-functional processes.
• Prepares, analyzes, and reports on financial data; offers policy input for process improvements.
• Ensures budgets are accurate and expenditures align with procedures and regulations.

Skills

Verbal and Written Communication

Collaboration

Attention to Detail

Ability to Multitask

Deadline Driven Calendar Management

Customer Service

Microsoft Office Suite

Education

High School Diploma

Bachelor's degree can substitute for experience

Seven years of progressive fiscal support experience

Job description

Business Service Center Specialist III - FiscalSupport

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16486

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $55,000 - $60,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on the listed close date. At thediscretion of the hiring department, this posting may close once asufficient number of qualified applications have been received.

Required Application Materials

• Resume and Cover Letter are required

Job Summary

The Business Service Center Specialist III supports the Business Service Center in managing financial andbusiness activities. This role includes analyzing andupdating procedures to improve efficiency andproductivity.

Core Responsibilities

1. Responsible for managing and overseeing complex financial andbusiness transaction processes to support the Business ServiceCenter. May provide functional supervision or serve as a leadfor Business Service Center staff; resolves complex workissues.
2. Receives, reviews, analyzes, and processes complex businesstransactions into various University software systems. Thesetransactions include accounting (posting and reconciling), budgetdevelopment and monitoring, purchasing, travel, records management,and project scheduling.
3. Acts as a resource for BSC staff; provides training regardingvarious business transactions such as accounting, purchasing andprocurement, travel, and reconciliation of accounts; may assign andreview the work of others.
4. Works closely with the unit manager to implement processes toimprove data integration as well as process improvements across allfunctional areas.
5. Prepares, analyzes, and creates statistical, financial, andrelated ad hoc reports; provides policy input and recommendationsfor improvement to business process management systems andprocedures.
6. Examines budgets for accuracy and compliance with proceduresand regulations; compiles and analyzes financial information topost entries to accounts in an automated finance system; allocatesexpenditures, encumbrances, receipts, and receivables based onreports and schedules; reviews and processes requisitions; conferswith the department for clarifications, specifications, andpreferred supplies; confers with vendors to obtain product orservice information such as price, availability, and deliveryschedule.
7. Identifies and resolves issues, concerns, discrepancies,problems, and inconsistencies, determining appropriate correctiveprocedures.
8. Maintains a high degree of confidentiality and ensures thesafety of all confidential and sensitive information related tothis role.
9. Acts as liaison between departments and internal or externalcustomers and interacts with clients by telephone, electronicallyor face to face to identify and support their transactionalneeds/requirements; proactively engages customers through reportingand personal responses; researches and evaluates all relevantinformation to handle inquiries and complaints; promptly respondsand resolves customer inquiries and/or complaints; manages clientexpectations and provides consistent client updates; keeps recordsof client interactions, transactions, and actions taken;communicates and coordinates with internal departments as needed toresolve client issues.
10. Attends meetings and may serve on committees on behalf ofBSC.
11. Completes special projects and assignments.
12. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Bachelor's degree can substitute for experience on aone-for-one basis.
• Seven (7) years of progressively responsible experience infiscal support, account reconciliation, budget monitoring,budget-to-actual analysis, variance reporting, or closely relatedfinancial work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Collaboration
• Attention to Detail
• Ability to Multitask
• Deadline Driven Calendar Management
• Customer Service
• Microsoft Office Suite

Working Conditions

• Office Environment. Ability to travel to and from meetings,training sessions, or other business-related events • Workdays,areas, and work hours may vary based on the needs of thedepartment.

Physical Demands

• Sedentary work; sitting most of the time. Jobs aresedentary, if walking and standing are required, onlyoccasionally. Exerts up to 10 lbs. of forceoccasionally.

This position will require working both remotely in Texas and on campus. Subject to change depending ondepartment need. Travel and parking expenses are theemployee's responsibility. Applicants must be adaptable and open toworking in both environments.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affiantive Action Program in compliance with allgovernment requirements to ensure nondiscrimination.