Assistant Dean, Fiscal Administration - Klesse College of Engineering and Integrated Design

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 120,000 - 180,000; Full time

Job summary

The University of Texas at San Antonio invites applications for an Assistant Dean, Fiscal Administration. This leadership role guides the college's fiscal operations, budgeting, controls, and compliance, partnering with leadership to optimize resources for scholarly work.

Responsibilities include advising deans and chairs, managing monthly and year-end financial reports, and implementing efficient processes while ensuring spending aligns with policy. On-campus with potential extended hours.

Qualifications

• Bachelor's degree in a related field.
• Seven years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio per EO-GA-48.
• Preferred: CPA and advanced degree in accounting/finance.

Responsibilities

• Lead the fiscal administration of a college with oversight of budget processes and internal controls.
• Advise Deans, chairs, and directors with data-driven financial guidance and resource allocation.
• Develop and manage monthly and year-end financial reporting and compliance.
• Collaborate with central administration and research offices on financial matters.
• Design streamlined business processes to enhance efficiency and data integrity.

Skills

Financial Analysis

Financial Planning

Research

Financial Modeling

Mergers & Acquisitions

Business Partnering

Business Process Improvement

Data Visualization

Process Automation

Corporate Development Strategy

Education

Bachelor's Degree in related field

Master's degree in Accounting/Finance

CPA

Job description

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range

Commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted until filled. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Summary

The Assistant Dean, Fiscal Administration provides advanced leadership, development, and direction for the fiscal administration of a college. This position is responsible for the oversight, efficiency, effectiveness, and compliance of the fiscal operations of the college.

Core Responsibilities

• Serves as the primary financial advisor to the Dean, associate and fellow deans, department chairs, and center directors, providing strategic guidance, financial information, and data-driven allocation recommendations to achieve their goals.
• Leads the college's comprehensive annual budget process, understanding specific unit needs and aligning resources to best support each unit and the college.
• Ensures the college's financial soundness by developing and implementing robust fiscal policies, internal controls, and reporting tools, while ensuring compliance with university, state, and federal laws and policies.
• Prepares and analyzes monthly and year-end financial reports for college leadership and faculty, identifying trends and ensuring compliance across all funding sources, while providing data analysis for internal and external customers.
• Holds signature authority for all Dean’s Office accounts and serves as a financial delegate for department and faculty accounts.
• Collaborates with college leadership and the Provost’s Office to develop competitive faculty startup packages, identify existing resources, and optimize resource usage efficiently to support faculty in achieving their goals.
• Partners with college and department leaders to align course offerings as efficiently and effectively as possible to meet student demand within resource constraints.
• Advises new faculty on the management of their startup funds to ensure research needs are met within required spending timelines.
• Collaborates with the Research and Business Service Centers to manage and approve research-related transactions, including cost-sharing, pre-award accounts, and post-award financial corrections.
• Serves as the point of contact for college finance and administrative matters, and identifies and prioritizes issues, conducts thorough analysis to determine effective solutions, increase awareness of budgeting model, and communicates with relevant stakeholders to ensure successful resolutions, while implementing preventive measures to avoid recurrence of problems.
• Designs, implements, and documents streamlined business processes to enhance efficiency, internal controls, and data integrity of administrative services, and leads the change management efforts for operational process changes.
• Develops and maintains the infrastructure and resources necessary to support and enhance the college's business operations.
• Supervises the Business Service Center, providing leadership, best practices, tools, and training on key transactions including hiring, procurement, payables, travel, funding source usage, fund accounting and account reconciliation.
• Advises and partners with college leadership and People Excellence on human resource matters, including the evolving organizational structure, position descriptions, policies, training, and staff development.
• Represents the college in university-wide business meetings and cultivates key partnerships with central administration, academic affairs, and research offices to ensure effective collaboration.
• Performs additional duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Seven (7) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Master's degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration or related.
• Certified Public Accountant (CPA).
• Fund accounting experience.

Knowledge, Skills, And Abilities

• Financial Analysis
• Financial Planning
• Research
• Financial Modeling
• Mergers & Acquisitions
• Business Partnering
• Business Process Improvement
• Data Visualization
• Process Automation
• Corporate Development Strategy

Working Conditions

• Normal office conditions. Occasional overtime and evening hours.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affinity Action Program in compliance with all government requirements to ensure nondiscrimination.