Third-Party Billing Coordinator, Fiscal Services

University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 48,000 - 59,000; Full time

Job summary

The University of Texas at San Antonio (UTSA) is seeking a Third-Party Billing Coordinator in Fiscal Services to perform billing and reconciliations for third‑party accounts. This role ensures compliance with institutional and regulatory standards and provides customer service in the billing process.

The position supports cross‑functional collaboration, processes external invoices to vendors and military agencies, and assists in year‑end reconciliations, with travel and remote work options

Qualifications

• Bachelor's Degree in a related field is required.
• One year of third-party billing/invoicing or related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio.

Responsibilities

• Provide customer service through billing and collections of third-party vendors.
• Scan and apply employer provided financial authorizations and tuition assistance forms to student accounts.
• Invoice vendors and military agencies; apply payments; perform monthly reconciliations.
• Conduct end-of-year reconciliation and distribution of third-party receivables.
• Plan quarterly departmental team training meetings.
• Oversee scanning/indexing of checks to Receivables Edge for deposits.
• Assist in overseeing Fiscal Account Specialist and back-office duties.
• Serve as backup for Fiscal Account Specialist as needed.
• Perform other duties as assigned.

Skills

Communication

Collaboration

Time Management

Customer Service

Detail Oriented

Education

Bachelor's Degree in a related field

Tools

Microsoft Excel

Banner

PeopleSoft

Job description

Third-Party Billing Coordinator, Fiscal Services

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16557

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range

Up to $53,196 annualized,commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will beaccepted and open until filled. At the discretion of the hiringdepartment, this posting may close once a sufficient number ofqualified applications have been received.

Required Application Materials

• Resume and Cover Letter are required

Job Details

Job Summary

The Third Party Billing Coordinator performsbilling and reconciliations involving third party billing andaccounts. This role ensures compliance with institutional andregulatory standards. The position performs routine assignments inthe entry level to a professional job progression.

Core Responsibilities

1. Responsible for providing customer service through billing andcollections of third-party vendors. Must exercise independentthought and judgment over non-routine accounting problems.
2. Scans all employer provided financial authorization and tuitionassistance forms to Xtender and apply to student accounts.
3. Responsible for direct invoicing of vendors and militaryagencies; applying payments to vendor accounts, monthlyreconciliations, chargebacks to students and processingrefunds.
4. Performs end-of-year reconciliation and distribution ofthird-party receivables.
5. Plans and schedules quarterly departmental team trainingmeetings.
6. Assists in overseeing the scanning/indexing of checks toReceivables Edge for deposit to JPMorgan Chase account.
7. Assists in overseeing Fiscal Account Specialist.
8. Acts as backup for Fiscal Account Specialist and variousback-office duties, as needed.
9. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• At the department's discretion, additional experience maysubstitute for education on a one-for-one basis.
• One (1) year of third-party billing/invoicing or related workexperience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Advanced proficiency in Microsoft Excel is preferred but notrequired.
• Banner experience.
• PeopleSoft experience.
• Ability to effectively manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Customer Service
• Detail Oriented

Working Conditions

• Office Environment. Ability to travel to and from meetings,training sessions or other business-related events. Workdays,areas, and work hours may vary based on the needs of thedepartment.

Physical Demands

• Ability to exert up to 10 pounds of force to lift, carry, push,pull or otherwise move objects.

This position will work both on UT San Antonio Downtowncampus and remotely in Texas. Travel and parking expensesare the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affoneous Program in compliance with allgovernment requirements to ensure nondiscrimination.