Testing Proctor & Administrative Assistant

Manhattan University; New York (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

Manhattan University, located in Riverdale, NY, seeks a Testing Proctor & Administrative Assistant to support the Center for Academic Success & Accessibility Services. The role ensures equitable testing environments for students with accommodations and assists with exam logistics in a professional setting.

The position requires a Bachelor’s degree, strong interpersonal and organizational skills, and evening availability during final exam periods.

Qualifications

• Bachelor’s degree and experience working in a college environment.
• Strong customer service and communication skills.
• Evening availability during final exam periods.

Responsibilities

• Proctor exams in the testing center according to each student’s approved accommodations.
• Check in students, verify identification, and review testing instructions and exam rules.
• Receive, store, and return exam materials securely, following faculty instructions and center procedures.
• Monitor exams for academic integrity and report any suspected violations.
• Set up and troubleshoot assistive technology (e.g., screen readers, text-to-speech) as directed.
• Maintain accurate records of start/end times and accommodations provided.
• Prepare testing rooms and keep them orderly and distraction-free.
• Communicate with staff about scheduling conflicts or technical problems.
• Maintain confidentiality of student info per FERPA/ADA/504 and University policy.
• Outreach regarding Learning Specialist appointments and mid-semester check-ins.

Skills

Customer service

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Education

Bachelor’s degree

Tools

Office software

Scheduling systems

Database systems

Job description

About The University

Manhattan University is nestled in the historic neighborhood or Riverdale , close to dozens of restaurants and shops as well as Van Cortlandt Park , and is only 35 minutes from midtown Manhattan. Manhattan University is nationally ranked and offers degree programs in the arts, business, education, engineering, and science. The University has approximately 2,900 full and part-time undergraduate and graduate students enrolled in over 50 fields of study. It is committed to excellence in teaching a diverse student body and preparing students for successful careers and fulfilling lives. We are committed to creating an inclusive environment where all employees and faculty members can thrive personally and professionally.

Position Description

The Center for Academic Success & Accessibility Services (CAS) at Manhattan University ensures that students with disabilities have equitable access to academic programs and campus life. Under the supervision of the Director of Academic Success and Accessibility Services, the Testing Proctor & Administrative Assistant administers and monitors exams for students with approved accommodations, maintaining a secure, professional, and supportive testing environment. This position is funded through May 2027, with continued funding to be reviewed for the next fiscal year.

Job Responsibilities

The Testing Proctor & Administrative Assistant will:

• Proctor exams in the testing center according to each student’s approved accommodations
• Check in students, verify identification, and review testing instructions and exam rules
• Receive, store, and return exam materials securely, following faculty instructions and center procedures
• Monitor students throughout the examination for potential violations of academic integrity, documenting and reporting any suspected violations
• Set up and troubleshoot assistive technology (e.g., screen readers, text-to-speech, adaptive software) as directed
• Maintain accurate records of start and end times, accommodations provided, and any incidents
• Prepare testing rooms and workstations and keep them orderly and distraction-free
• Communicate with staff about scheduling conflicts, technical problems, or student needs
• Maintain strict confidentiality of all student and disability-related information, in accordance with FERPA, ADA, 504, and University policy
• Conduct student outreach regarding Learning Specialist appointments and mid-semester check-in appointments
• Perform additional duties as assigned

Requirements

• Bachelor’s degree and experience working in a college or university environment
• Strong customer service, organizational, communication, interpersonal, and problem-solving skills
• Demonstrated ability to work collaboratively with faculty, staff, and students
• Proficiency with standard office technology and scheduling/database systems
• Ability to maintain confidentiality and exercise sound judgment
• Evening availability is required during final exam periods

Manhattan University is an E-Verify employer.

Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission.

Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.