Testing Operations Coordinator

Comfort Systems USA, Inc.; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Comfort Systems USA, Inc. in Houston seeks a Testing Coordinator to support the testing group’s administrative needs, including time tracking, invoice approvals, schedule coordination, and documentation tracking.

You will interface with the Testing Team, Operations, Quality, Project Management and Subcontractors to keep projects aligned with plans. This role requires strong communication, organization, and MS Office proficiency, with the ability to manage multiple priorities in a fast-paced

Qualifications

• 3-5 years in the fabrication, manufacturing, construction or EPC industry.
• 7 years experience in office administration.
• Excellent written and verbal communication skills.

Responsibilities

• Weekly Time tracking and Reporting for Internal and External resources.
• Maintain testing resource utilization vs budget reports.
• Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules.
• Maintain the schedule of planned and anticipated test needs to ensure resource gaps are identified as soon as possible.
• Verify Test documentation is completed and uploaded to appropriate locations.
• Issue Final Testing Punchlist to OPM, PM and SPM teams for field remediation.
• Solicit subcontractor bids and coordinate alignment for PO issuance.
• Submit Purchase Requisitions and expedite issuance.
• Review, confirm and approve sub-contractor invoices.
• Add/remove users from ACC Platform to ensure all Testing Team members have access.
• Develop and implement efficient administrative processes and procedures for the Testing Team.
• Streamline workflows to enhance productivity.
• Ensure compliance with organizational policies and relevant regulations.
• Contribute to the development and updating of departmental policies and procedures.
• Ensure adherence to established policies and procedures.

Skills

Time management

Organization

MS Office

Detail oriented

Communication

Independent work

Problem solving

Multitasking

Education

Associate’s degree in business administration or accounting

Tools

MS Power Apps

Databases

VBA (Word/Excel/Outlook)

Autodesk Construction Cloud (ACC)

Job description

Comfort Systems USA, Inc. in Houston seeks a Testing Coordinator to support the testing group’s administrative needs, including time tracking, invoice approvals, schedule coordination, and documentation tracking.

You will interface with the Testing Team, Operations, Quality, Project Management and Subcontractors to keep projects aligned with plans. This role requires strong communication, organization, and MS Office proficiency, with the ability to manage multiple priorities in a fast-paced