Territory Administrator - LA & Santa Ana

NexTech Solutions; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

NexTech Solutions seeks an Office Operations Administrator to support daily operations across two offices, coordinating procurement, contracts, vendors, and inventory while improving office procedures.

The role is onsite five days per week, 8:30 a.m.–4:30 p.m., and requires a Bachelors degree with 5+ years of experience in procurement and office management. Strong Excel/Word skills and attention to detail are essential.

Qualifications

• Bachelors degree required and five years of related experience; six or more years may substitute for a degree.
• Proficiency with Word and Excel (Windows).
• Strong written and verbal communication with colleagues, vendors and external contacts.
• Clear attention to detail, organization and task management.
• Ability to meet deadlines and coordinate work across functions.
• Onsite availability five days per week at two offices as needed.

Responsibilities

• Coordinate property maintenance with vendors and internal support functions.
• Ensure revenue is coded and processed accurately; manage revenue/expense reclassifications.
• Enter and track contracts; monitor terms and payment deadlines.
• Obtain supplier quotes and compare bids for materials and services.
• Prepare annual operating budgets; update forecasts and track spending vs. budget.
• Review activity and process payables and expense reports.
• Coordinate vehicle fleet operations with appropriate contacts.
• Maintain supply inventory and improve office procedures and safety plans.
• Coordinate PCI data security compliance and related staff training.

Skills

Attention to detail

Organization

Time management

Written and verbal communication

Education

Bachelors degree

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Office Operations Administrator

Location: Los Angeles and Santa Ana, CA; onsite five days per week, splitting time between both offices as needed

Overview

Support daily operations across two offices, coordinating financial administration, facilities, procurement, contracts, vendors, and inventory. This role combines hands‑on administrative work with improving office procedures, monitoring expenses, and maintaining safe, organized workplaces.

The schedule is MondayFriday, 8:30 a.m.4:30 p.m.

Key Responsibilities

• Coordinate property maintenance and building support services with vendors and internal support functions.
• Ensure revenue is coded and processed accurately, establish procedures for revenue and expense reclassifications, and complete adjustments promptly.
• Enter and track contracts, monitoring agreed terms and payment deadlines.
• Obtain supplier quotes and compare bids for materials, supplies, and services based on quality and cost.
• Prepare annual operating budgets, estimate purchasing and service costs, update monthly forecasts, and track spending against budget line items.
• Review financial and operational activity, maintain operational reporting, and process payables and expense reports as needed.
• Coordinate vehicle fleet operations with the appropriate support contacts.
• Maintain supply inventory and improve office procedures, safety plans, and business continuity plans.
• Coordinate payment card industry data security compliance, audit requirements, and related staff training.

Required Qualifications

• Bachelors degree and five years of related experience, including procurement and office management; six or more years of related experience may substitute for a degree.
• Working knowledge of Microsoft Word and Excel for Windows.
• Ability to apply general arithmetic to administrative and financial tasks.
• Clear written and verbal communication with colleagues, vendors, and other external contacts.
• Strong attention to detail, organization, and task management.
• Demonstrated ability to meet deadlines and coordinate work across functions.
• Availability to work onsite five days per week during the stated schedule and support both office locations as needed.

Preferred Qualifications

• Budgeting and forecasting experience.
• Purchasing experience beyond the required procurement background.