Two-Office Operations & Procurement Administrator

Nextech Solutions; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Nextech Solutions in Los Angeles, CA is seeking an Office Operations Administrator to support daily operations across two offices, handling procurement, facilities, contracts, vendors, and inventory. The role is on-site five days per week, with time split between offices as needed.

You will monitor expenses, coordinate budgets, and improve office procedures and safety plans, while ensuring timely payables and accurate revenue coding.

Qualifications

• Bachelor's degree and five years of related experience, including procurement and office management.
• Proficiency with Microsoft Word and Excel on Windows.
• Ability to work onsite five days per week across two offices.

Responsibilities

• Coordinate property maintenance and building support services with vendors and internal support functions.
• Ensure revenue is coded and processed accurately, establish procedures for revenue and expense reclassifications, and complete adjustments promptly.
• Enter and track contracts, monitoring agreed terms and payment deadlines.
• Obtain supplier quotes and compare bids for materials, supplies, and services based on quality and cost.
• Prepare annual operating budgets, estimate purchasing and service costs, update monthly forecasts, and track spending against budget line items.
• Review financial and operational activity, maintain operational reporting, and process payables and expense reports as needed.
• Coordinate vehicle fleet operations with the appropriate support contacts.
• Maintain supply inventory and improve office procedures, safety plans, and business continuity plans.
• Coordinate payment card industry data security compliance, audit requirements, and related staff training.

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Nextech Solutions in Los Angeles, CA is seeking an Office Operations Administrator to support daily operations across two offices, handling procurement, facilities, contracts, vendors, and inventory. The role is on-site five days per week, with time split between offices as needed.

You will monitor expenses, coordinate budgets, and improve office procedures and safety plans, while ensuring timely payables and accurate revenue coding.