Tenant Services & Events Coordinator - Hybrid

Golub & Company LLC; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401k with employer match

One work-from-home day per week

Job summary

Golub & Company LLC is hiring a Tenant Services Coordinator to support The Rookery Building in Chicago. You will help manage day-to-day operations, handle tenant requests, and maintain work order systems and financial reporting for ownership.

The role requires a Bachelor’s degree and at least one year of administrative or accounting experience, with leasing or property management preferred. This is an hourly position with a salary of $55,000–$65,000 and a discretionary bonus, plus benefits and

Qualifications

• Bachelor’s degree and minimum one year related administrative or accounting experience.
• Experience in leasing or property management preferred, in addition to a strong financial acumen.

Responsibilities

• Provide excellent customer service to tenants, vendors, visitors, and other customers.
• Enter vendor payable invoices into accounts payable software and coordinate with corporate deadlines.
• Manage accounts receivable, review delinquencies, and assist collections.
• Post daily lock box receipts to the appropriate accounts.
• Coordinate vendor certificates of insurance and maintain tenant insurance records.
• Receive tenant service requests and run the building work order system.
• Support annual management plan and budget preparation for the property.
• Prepare monthly financial reporting package for ownership.
• Order supplies, maintain files, and manage office equipment service calls.
• Upload lease information and maintain lease abstracts for accuracy.
• Maintain property manual and tenant/vendor contact lists.
• Schedule loading dock, maintenance, and amenity spaces.
• Assist in move-in/move-out processes and coordinate tenant events.
• Coordinate event space use, vendor coordination, rentals, client communications, and janitorial coordination.

Skills

Customer service

Accounts payable

Accounts receivable

Vendor coordination

Lease administration

Education

Bachelor's degree

Tools

Lease abstract software

Accounts payable software

Job description

Golub & Company LLC is hiring a Tenant Services Coordinator to support The Rookery Building in Chicago. You will help manage day-to-day operations, handle tenant requests, and maintain work order systems and financial reporting for ownership.

The role requires a Bachelor’s degree and at least one year of administrative or accounting experience, with leasing or property management preferred. This is an hourly position with a salary of $55,000–$65,000 and a discretionary bonus, plus benefits and