Assistant Property Manager

CBRE Group, Inc.; Newark (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking an Assistant Property Manager to support the Property Manager in managing a portfolio of retail and industrial properties in and around Philadelphia, including marketing, operations and financial activities.

You will respond to tenant needs, maintain property records, coordinate tenant move-ins and walks-throughs, assist with vendor invoices, and prepare timely reports.

Qualifications

• Some knowledge of standard principles with limited practical experience.
• Lead by example and model behaviors that are consistent with CBRE RISE values.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Maintain property records in an organized and up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May gather and confirm preliminary data for accounts receivable aging reports.
• Performs other duties as assigned.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.

Job description

About the Role:

As a CBRE Assistant Property Manager, you will support the Property Manager or higher staff in managing all aspects of a portfolio of retail and industrial properties in and around Philadelphia, including marketing, operations, and financial activities.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.


• Maintain property records in an organized and up-to-date manner.


• Interact with tenants via phone, email, and in-person.


• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.


• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.


• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.


• Assist with the preparation of accurate tenant billings.


• Assist in coordinating tenant move-ins and move-outs, and \"walks-through\" spaces with tenants and tenant improvement department.


• Assist in preparing and delivering timely, accurate, and complete reports.


• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.


• May gather and confirm preliminary data for accounts receivable aging reports.


• Performs other duties as assigned.


• Have some knowledge of standard principles with limited practical experience in applying them.


• Lead by example and model behaviors that are consistent with CBRE RISE values.


• Impact the quality of own work.


• Work within standardized procedures and practices to achieve objectives and meet deadlines.


• Exchange straightforward information, ask questions and check for understanding.