Tenant Coordinator

Centennial; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Centennial is seeking a Tenant Coordinator to work with the VP Tenant Coordination, overseeing the build-out of tenant spaces. You will track information from LOI through tenant allowance and opening, coordinating with Leasing, architects, and general contractors to ensure timely approvals and on-budget delivery.

The role requires 3–5 years in commercial construction, ability to read drawings, strong organizational and communication skills, and a proactive, multitasking mindset to manage

Qualifications

• Ability to read and interpret architectural drawings.
• Detail oriented with strong organizational skills.
• Strong communication and analytical abilities with problem-solving.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Motivation and proactive approach to completing tasks.

Responsibilities

• Track tenant information from LOI through tenant allowance and opening.
• Collaborate with Leasing and Tenant during lease negotiations.
• Review drawings and submittals; coordinate with architects, GCs, and tenants for approvals.
• Select contractors, bid, and negotiate work.
• Expedite review and approval of submittals (shop drawings, signage, storefront).
• Issue timely correspondence to tenants per lease requirements.
• Advise leasing on lease exhibits.
• Coordinate landlord drawings and MEPs for work identification by Landlord and Tenant.
• Oversee tenant construction build-out and ensure on-time, on-budget delivery.
• Manage budgets and forecast expenses; ensure vendors adhere to plans.

Skills

Read drawings

Organizational skills

Communication skills

Analytical skills

Time management

Multitasking

Motivation

Job description

Tenant Coordinator is responsible for working directly with VP Tenant Coordination in coordinating all tenant activities as they relate to the construction and build-out of tenant space

PRINCIPAL JOB ACTIVITIES:

• Track all tenant information from initial letter of intent through payment of tenant allowance after tenant opens.
• Work with Leasing Department and Tenant during Lease negotiation
• Review tenant drawings, material submittals, etc. and submit comments to architects, general contractors, and tenants. Secure necessary approvals as required.
• Select contractors – bid and negotiate work
• Expedite the review and approve tenant submittals (shop drawings, signage, storefront, )
• Issue timely correspondence to tenant in accordance with lease requirements
• Advise and consult with leasing on the lease exhibits
• Coordinate Landlord drawings, MEP’s, etc. for distribution to Tenant to completely identify the work required of the Landlord and Tenant
• Oversee Tenant construction build-out
• Ensure that all work is done properly, on‑time and on‑budget
• Manage budgets, forecast expenses, and ensure vendors adhere to

REQUIREMENTS:

• 3-5 years’ experience in commercial construction industry
• Ability to read and interpret architectural drawings
• Detail oriented with strong organizational skills
• Strong communication and analytical skills with the ability for creative thinking and problem solving
• Ability to effectively handle multiple tasks simultaneously
• Manage time effectively in order to accomplish goals
• Exhibit high motivation and a willingness to do whatever it takes to get the job done

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

EQUAL OPPORTUNITY EMPLOYER:

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.