VP of Tenant Coordination

Centennial; Philadelphia (Philadelphia County); On-site; USD 90,000 - 125,000; Full time

Job summary

Centennial is seeking an experienced Tenant Coordinator to lead design and construction coordination for tenant spaces. You will support Leasing Agents with space layouts, review leases, and drive on-time store openings across projects.

The role requires 10–15 years in commercial construction, exceptional organizational skills, and the ability to manage internal teams and external consultants while maintaining clear communication with architects and landlords.

Qualifications

• 10–15 years of experience in the commercial construction industry.
• Ability to read and interpret construction drawings.
• Detail oriented with strong organizational skills.
• Ability to manage employees and outside consultants.
• Strong communication and analytical skills with creative thinking and problem solving.
• Ability to effectively handle multiple tasks simultaneously.

Responsibilities

• Support Leasing Agents with preliminary tenant space layouts and conceptual designs.
• Review leases to determine Landlord’s work obligations and provide cost estimates.
• Oversee Landlord’s work obligations and coordinate with tenant design and construction teams to achieve on-time openings.
• Track tenant information from LOI through tenant allowance payment.
• Review drawings and submittals and issue comments to architects, general contractors, and tenant.
• Select contractors for Landlord’s Work obligations.
• Expedite review and approval of tenant submittals.
• Issue timely correspondence to tenants per lease requirements.
• Coordinate drawings, MEPs, for identification of Landlord and Tenant work.
• Hire, train, and mentor tenant coordinators.

Skills

Construction management

Read drawings

Organizational skills

Employee management

Communication

Analytical skills

Creative thinking

Multitasking

Problem solving

Job description

Manage tenant coordinators and all activities related to tenant design and construction.

PRINCIPAL JOB ACTIVITIES:

• Support Leasing Agents with preliminary tenant space layout drawings, conceptual building elevations, and conceptual storefront designs.
• Review tenant leases to determine Landlord’s work obligations, and to provide cost estimates for such work.
• Accomplish Landlord’s work obligations and to work with tenant design and construction personnel to achieve on-time store openings.
• Track all tenant information from initial letter of intent through payment of tenant allowance after tenant opens.
• Review tenant drawings, material submittals, etc. and submit comments to architects, general contractors, and tenant.
• Select contractors to perform Landlord’s Work obligations
• Expedite the review and approve tenant submittals (shop drawings, signage, storefront, etc.)
• Issue timely correspondence to tenant in accordance with lease requirements
• Advise and consult with Leasing Agent and Legal Department on the lease exhibits
• Coordinate Landlord drawings, MEP’s, etc. for distribution to Tenant to completely identify the work required of the Landlord and Tenant
• Oversee Tenant construction build out, insuring that all work is performed properly.
• Hire, train, and mentor tenant coordinators to effectively accomplish above activities.
• Ability to interface with all disciplines including corporate management, leasing representatives, tenant personnel, design consultants, operations personnel, and local authorities in a professional and diplomatic manner.
• Manage time effectively in order to accomplish goals
• Exhibit high motivation and a willingness to do whatever it takes to get the job done
• Ability to take direction and work independently or with others
• Strategic thinker with the ability to formulate strategies and frame solutions to complex issues
• Team-oriented
• Excellent communication and interpersonal skills
• Highly organized - comfortable participating in several different projects at a time along with day-to-day activities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

EQUAL OPPORTUNITY EMPLOYER:

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

REQUIREMENTS:

• 10-15 years of experience in commercial construction industry
• Ability to read and interpret construction drawings
• Detail oriented with strong organizational skills
• Ability to manage employees and outside consultants.
• Strong communication and analytical skills with the ability for creative thinking and problem solving
• Ability to effectively handle multiple tasks simultaneously