TEMPORARY STAFF ASSISTANT/ EXECUTIVE ASSISTANT NEEDED FOR MGH

Massachusetts General Hospital; Somerville (MA); Hybrid; USD 35,000 - 55,000; Full time

Job summary

A well-regarded medical facility in Massachusetts seeks a Temporary Staff Assistant/Executive Assistant. The role involves performing administrative tasks including managing schedules, preparing reports, and direct communication. Ideal candidates will have a high school diploma and basic office skills, with experience preferred though not mandatory. Offers opportunities for both onsite and hybrid work at MGH, BWH, and MGB workspaces.

Qualifications

• Administrative Assistant or Secretarial experience preferred, 0-1 year.
• Ability to use standard office equipment.
• Managing one's own time and the time of others.

Responsibilities

• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Manage schedules, arrange appointments and itineraries.

Skills

Basic understanding of office procedures

Basic Proficiency in MS Office

Strong verbal & written communication skills

Strong customer service skills

Strong interpersonal skills

Education

High School Diploma or Equivalent

Job description

TEMPORARY STAFF ASSISTANT/ EXECUTIVE ASSISTANT NEEDED FOR MGH

United States, Massachusetts, Somerville

Opportunities for onsite (MGH, BWH and MGB workspaces) as well as Remote Hybrid workspaces.

Performs basic to general secretarial or clerical duties related to the department functions. Receives telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and makes appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required.

Essential Functions

• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• May work for one or several department professionals, division heads, officers, or managers.

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience

• Administrative Assistant or Secretarial experience 0-1 year preferred

Knowledge, Skills and Abilities

• Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
• Basic Proficiency in MS Office.
• Ability to use phone system.
• Managing one\'s own time and the time of others.
• Strong verbal & written communication skills.
• Strong customer service skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.