Administrative Assistant Senior

Mass General Brigham Incorporated.; Boston (MA); On-site; USD 28,709 - 41,038; Full time

Benefits offered by this job

Competitive base pay

Comprehensive benefits

Career advancement opportunities

Job summary

Mass General Brigham Incorporated is seeking a Senior Administrative Assistant to provide high-level administrative support to executive management teams. This role involves managing schedules, coordinating meetings, and handling correspondence crucial for efficient office operations.

The ideal candidate has 5-7 years of administrative experience in a healthcare setting and is proficient in Microsoft Office Suite. Join us to be a part of a dedicated team in an essential role.

Qualifications

• 5-7 years of experience in an administrative role, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff.

Responsibilities

• Manage and maintain executive schedules, including appointments and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Coordinate with IT for technical support and equipment needs.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Ability to work independently

Strong attention to detail

Problem-solving skills

Familiarity with hospital administration processes

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field of Study

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

## Administrative Assistant SeniorApplyremote type: Onsitelocations: 75 Francis Street Boston (Amory Lab)time type: Full timeposted on: Posted Todayjob requisition id: RQ4068488Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.**Job Summary**Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions -Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. -Prepare, review, and edit reports, presentations, and other documents. -Handle incoming and outgoing correspondence, including emails, letters, and phone calls. -Organize and maintain office files, both electronic and physical. -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. -Arrange logistics for internal and external meetings, including room bookings and catering. -Serve as the primary point of contact between executives and internal/external stakeholders. -Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution. -Ensure office equipment is properly maintained and serviced. -Coordinate with IT for technical support and equipment needs. -Assist in the planning and execution of special projects and events. -Monitor project time lines and ensure deadlines are met.**Qualifications****Typical schedule - M-F 8am-4:3pm.**Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting **5-7 years required** and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff.**Additional Job Details (if applicable)****Remote Type**Onsite**Work Location**75 Francis Street**Scheduled Weekly Hours**40**Employee Type**Regular**Work Shift**Day (United States of America)**Pay Range**$20.84 - $29.79/Hourly**Grade**4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.**EEO Statement:**2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.