Temporary Scanning Project Assistant

Diocese of Brooklyn; New York (NY); On-site; USD 25,000 - 28,000; Part time

Job summary

The Diocese of Brooklyn is seeking a Temporary Scanning Project Assistant to support the Human Resources Department in Brooklyn, NY. You will prepare documents for scanning and assist with digitizing personnel records.

You will scan paper files into the designated document management system, verify image quality, index records, and ensure complete, accurate, and well-organized archives. This role requires attention to detail and discretion with confidential information, while you lift and move

Qualifications

• High School diploma or equivalent preferred.
• At least one year of clerical or office experience.
• Experience with document scanning or records management preferred.
• Experience with Laserfiche or similar EDM systems desirable.
• Proficient with Microsoft Office.

Responsibilities

• Prepare paper documents for scanning by removing staples, paper clips, and other fasteners.
• Scan paper records and upload electronic files into the designated document management system.
• Verify image quality and ensure all documents are scanned accurately and completely.
• Index and organize scanned documents to ensure easy retrieval and compliance with department standards.
• Review scanned images for accuracy, completeness, and image quality.
• Maintain confidentiality of sensitive employee and organizational information.
• Assist with file organization, quality control reviews, and other project-related tasks as assigned.
• Performs other duties as needed for the scanning project.

Skills

Attention to detail

Discretion with confidential info

Team player

Independence

Physical ability to lift

Education

High School diploma or equivalent

Tools

Laserfiche

Microsoft Office

Job description

Job DetailsJob Location: 105093 - OFFICE OF HUMAN RESOURCES - Brooklyn, NY 11215Position Type: TemporarySalary Range: $18.00 - $20.00 HourlyJob Category: Admin - ClericalThe Temporary Scanning Project Assistant will support the Human Resources Department with the digitization and organization of personnel and administrative records. This position is responsible for preparing documents for scanning, scanning paper records into an electronic document management system, indexing files, and ensuring scanned records are complete, accurate, and properly organized.

DUTIES AND RESPONSIBILITIES

• Prepare paper documents for scanning by removing staples, paper clips, and other fasteners.
• Scan paper records and upload electronic files into the designated document management system.
• Verify image quality and ensure all documents are scanned accurately and completely.
• Index and organize scanned documents to ensure easy retrieval and compliance with department standards.
• Review scanned images for accuracy, completeness, and image quality.
• Maintain confidentiality of sensitive employee and organizational information.
• Assist with file organization, quality control reviews, and other project-related tasks as assigned.
• Performs other duties as needed for the scanning project.

Qualifications

Education and Experience

• High School diploma or equivalent preferred.
• At least one year of clerical or office experience.
• Prior experience with document scanning, records management, or file digitization preferred.
• Experience using Laserfiche or a similar electronic document management system is highly desirable.
• Proficiency with basic computer applications, including Microsoft Office.

REQUIRED SKILLS AND ABILITIES

• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Ability to lift and move file boxes and work with large volumes of paper records.
• Ability to work independently and as part of a team.
• Reliable throughout the project period.