Temporary Human Resources/Legal Project Assistant (Office Relocation) (Part-Time Temporary 2-3 [...]

American Jewish Committee; New York (NY); On-site; USD 28,929 - 38,572; Full time

Job summary

The American Jewish Committee is seeking a Temporary Human Resources/Legal Project Assistant to support HR and Legal during an office relocation. You will organize, review, scan, and digitize employee records in line with retention policies, leveraging ADP and standard office software.

The role requires meticulous attention to detail and the ability to follow a structured project plan independently. Based in Midtown East, New York, the assignment is two to three days per week, project-based with

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow structured processes and project plans with minimal supervision.
• Experience handling confidential and sensitive information.
• Proficiency with basic computer applications (Microsoft Office, file management systems).
• Ability to work independently and manage repetitive tasks accurately over time.

Responsibilities

• Review HR and Legal files to determine retention, scanning, or destruction needs.
• Scan documents accurately and name files properly.
• Upload scanned documents to employee records in ADP.
• Prepare documents for secure shredding per confidentiality standards.
• Follow a detailed project plan with timelines and procedures.
• Maintain strict confidentiality of sensitive information.
• Track progress and flag issues to HR leadership as needed.
• Coordinate with HR and Legal to ensure records are complete and properly categorized.

Skills

Attention to detail

Independent worker

Confidentiality

Time management

Tools

Microsoft Office

ADP

Job description

TWO TO THREE DAYS/WEEK

SALARY $25/HOUR

Location: Midtown East, New York
Duration: Temporary / Project-based

Position Summary:

The Temporary Human Resources/Legal Project Assistant will support the HR and Legal teams during an office relocation by organizing, reviewing, scanning, and digitizing employee and HR records in accordance with AJC's document retention policy. This role requires strong attention to detail, and the ability to follow a structured project plan independently.

Key Responsibilities:

• Review HR and Legal files and documents in accordance with AJC's records retention policy to determine which materials must be retained, scanned or marked for secure destruction.
• Scan paper documents accurately and efficiently, ensuring readability and proper file naming.
• Upload scanned documents to the appropriate employee records within ADP.
• Prepare documents for secure shredding in compliance with confidentiality and data protection standards.
• Follow a detailed project plan outlining document handling requirements and timelines.
• Maintain strict confidentiality of sensitive employee and organizational information.
• Track progress and flag issues or discrepancies to HR leadership as needed.
• Coordinate with HR and Legal staff to ensure records are complete, accurate, and properly categorized.

Required Skills and Qualifications:

• Strong attention to detail and organizational skills.
• Ability to follow structured processes and written project plans with minimal supervision.
• Experience handling confidential and sensitive information.
• Proficiency with basic computer applications (Microsoft Office, file management systems).
• Ability to work independently and manage repetitive tasks accurately over time.

Preferred Skills:

• Prior experience working with ADP is a plus.
• Demonstrate, ability to follow detailed retention guidelines. Knowledge of HR document retention policies and best practices.
• Hands-on experience with document scanning equipment and digital file management.
• Previous HR administrative or records management experience.
• Familiarity with office relocations, records cleanups, or digitization projects.
• Strong time-management skills and ability to meet project deadlines.

Important Note: Confidentiality and Data Security

This position will be entrusted with highly sensitive and confidential employee information, including personal, employment, and records data. The Temporary Human Resources/Legal Project Assistant must demonstrate the highest level of discretion, professionalism, and integrity at all times. Strict adherence to AJC's confidentiality, data protection, and information security policies is required, and any breach of confidentiality may result in immediate termination of the assignment.